Consultancy service for the Guideline on Setting up Small Scale Neighborhood Evacuation Units for Flood

Terms of Reference


  1. Summary

Title:                            Guideline for setting up Small Scale neighborhood evacuation units for flood

Position:                     1 consultant

Duration & timing:     Maximum of 15 working days over a 3-week period from 10 Dec 2017 - 31 Jan 2018

Duty station:              Home based with travel to project site

Reporting:                  German Red Cross Program Coordinator

  1. Background: Community-based Disaster Risk Management (CBDRM) in Urban and Rural Settings in Quang Binh

Vietnam is one of the most hazard-prone areas in the Asia Pacific Region. Because of its topography, Vietnam is susceptible to typhoons, floods, inundation, droughts, sea water intrusion, landslides, forest fires and others. Floods, typhoons, and inundation are the most frequent disasters, with floods and storms responsible for 91% of affected persons and ranking highest in terms of economic damage. Frequent and severe flooding and typhoon increased by climate change will continue to cause damages and losses unless risk reduction and adaptation strategies are implemented on all levels and across all sectors. The aim of the CBDRM project is to contribute to the reduction of negative impacts of more frequent and severe natural hazards in the context of Climate Change on urban, peri-urban and rural populations of Quang Binh Province. Supported by Marga und Walter Boll Stiftung (Marga and Walter Boll Foundation), Vietnam Red Cross (VNRC) and German Red Cross (GRC) are supporting the local authorities and civil societies in Tuyen Hoa District and Dong Hoi City to conduct activities related to DRM and CCA.

In this project, GRC and VNRC supported the construction of small scale neighborhood evacuation units in the three most flood-prone villages of Thuan Hoa commune, Tuyen Hoa District. The process started by a Community Based Vulnerability and Capacity Assessment (VCA) highlighting the needs to tackle the risk of floods. Then local families have been selected to benefit from the construction of a safe shelter which will be used as evacuation centre for the neighborhood during the floods. The design of the construction follows the governmental standard of the Department of Construction. A strict and rigorous process ensured the transparency of the beneficiaries’ selection to avoid potential conflict amongst the population. An official list of beneficiaries was published and a feedback hotline set up to gather potential complaints. The main cost of each construction was supported by the project through conditional cash grant distribution. To encourage the replication and scaling-up of this initiative, local builders and the representatives of selected households were trained on the DoC design with the aim to set up a network of neighborhood evacuation units covering all the flood prone areas.

  1. Purpose

GRC is seeking the service of a consultant to produce a guideline for future replication documenting the whole process to set up ‘small scale neighborhood evacuation units for floods.

This will include a technical description (process and tools) of the following phases:

  • Analysis of the Community Based Vulnerability and Capacity Assessment and decision-making process to construct small scale neighborhood evacuation units for floods

  • Selection process of the families (including complaint mechanism)

  • Cash grant distribution

  • Technical trainings organized for local builders on the DoC design to encourage the replication of other neighborhood evacuation units.

  • Construction and handover of the evacuation units to the families

  • Community policy and neighborhood evacuation procedure set up for flood

The targeted audience for this guidelines will be VNRC and VNRC chapters from other provinces affected by floods, and INGOs and local NGOS involved in CBDRM. The guideline will be based on the inputs of the CBDRM project team, beneficiary households and community leaders and local stakeholders in charge of DRM.

  1. Outputs/ deliverables

  • 01 Methodology guideline with annexes (not more than 40 pages with appendices)
    • 01 version in Vietnamese
    • 01 version in English
  1. Duty Station & Proposed Timeline

The consultancy will be home-based with travel to project sites.


By time line

Meeting with project team to get information/

inputs from project team

Conduct field visit to Thuan Hoa commune           

Drafting methodology guideline                           Draft shared with GRC by 10 Jan 2018

Review and compile annexes or tools       

Send first draft to project team for feedback   

Finalization of guideline in Vietnamese                by 20 Jan 2018   

Translation into English                                        by 28 Jan 2018


  1. Selection Criteria


  • Previous documented research experience in the areas of Disaster Risk reduction or Disaster response

  • Demonstrated ability and skills to develop professional layout of guideline

  • Good knowledge of MS Word, MS Excel and publisher

  • Good command of both Vietnamese and English (written and oral) and presentation skills

  • Ability to meet required date of guideline’s submission


  • Experience with Red Cross movement partners

  1. Application Procedure

Interested candidates are invited to send their offer in English consisting of a CV, a technical and a financial offer (in Vietnam Dong currency) and a letter of motivation to [email protected] (email) OR by post (sealed envelop) to HR Unit, German Red Cross, Level 7, 59 Quang Trung, Hanoi. Please clearly indicate if the consultant fee is based on Net or Gross calculation**. All submissions must be received by 6th Dec 2017. Please note that only applications which are submitted in English shall be considered. While we appreciate all applications, only candidates under consideration shall be contacted.

*Child Protection: German/Red Cross is committed to protecting the rights of children in all areas we work around the world. Applicants are advised that German Red Cross reserves the right to screen candidates to ensure a child-safe environment. Further information can be found in the German Red Cross child protection policy.

**GRC shall pay the service provider with the amount before VAT as those guidleline are activities part of a humanitarian project therefore the VAT shall be exempted as by Vietnamese Law on Valued Added Tax No. 31/2013/QH13 dated June 19, 2013(Article 13, point 5).

Job Details
Organisation Name: 
Application Deadline: 
Wed, 2017-12-06