Senior Finance Coordinator

Senior Finance Coordinator

Position Title: Senior Finance Coordinator
Location: Hanoi, Vietnam
Supervisor: ENV Technical Advisor, ENV Management Board

Position Description

The Senior Finance Coordinator is responsible for all financial aspects, HR & Administration of ENV operations as described below. The Senior Finance Coordinator reports to the ENV Technical Manager & ENV Management Board and has supervisory responsibility over the HR & Admin Team with one HR & Admin Staff, one Administrative Assistant and a part-time accountant.

Main Responsibilities

1. Finances and Payroll

• Produce Monthly ENV Receipt Processing
• Produce Monthly Expenses Balance Report
• Produce Monthly Payroll
• Produce quarterly income tax statement
• Maintain a separate Tax receipt submission system & produce an updated monthly report
• Responsible for ENV’s bank accounts on matters relating to operation of ENV accounts
• Manage payment of all relevant income, social insurance, and all kind of taxes on a timely basis as required in accordance with the law
• Manage & keep track of store rents, office rent contracts, and payment records: Arrange regular payments on a timely manner; Keep track of contract validity to renew on a timely manner
• Manage & keep track of the VUSTA management fee
• Coordinate provision of financial information to the ENV accountant as needed in order for the accountant to complete necessary reports for internal and external distribution: VAT report, income tax report, annual financial report and year-end PIT finalization. Manage the on-time submission of
• those reports.
• Work with auditors and provide them financial information on the programs that require audits
• Manage ENV donations
• Produce monthly animal rescue

2. HR & Administrative system

• Overall manage & overseen ENV admin & HR works. Directly manage one Administrative assistant, one Admin & HR Officer, one part-time accountant and one part-time cleaner
• Maintain ENV office filing systems for contracts and agreements, personnel files, payroll and finance, donor files, and for other important paperwork as needed

3. Communications

• Communicate clearly and regularly with the ENV Management Board on issues concerning progress, obstacles and difficulties, completion, etc. in accordance with the ENV communications policy for staff
• Provide direct recommendations to the ENV Management Board on improvements that can be made in relation to the financial operations of ENV

4. Reporting

• Produce donors’ financial report as assigned
• Other reports as assigned by the ENV Management Board

Job Requirements

• Female, Vietnamese
• University degree
• Strong administrative and management experience
• Basic accounting or skills dealing with finances,
• High integrity, ability to pay attention to details and carry out work accurately, meeting high quality standards
• Fluent verbal and written English
• Excellent communications skills and an ability to communicate and work with others
• Computer literacy: Word, Excel, Internet. Quick books preferred
• Ability to work independently, take initiative, and pay close attention to details

Salary Grade
Dependent on skills and experience

HOW TO APPLY?

Interested candidates are invited to send an up-to-date CV and a cover letter before Oct 20, 2018 to:

[email protected];
[email protected]

Interested candidates are invited to visit ENV websites & Facebook for further understanding about ENV.

For more details about what we do, visit our website:
English language: www.envietnam.org
Vietnamese language: www.thiennhien.org

Note:
* Applications will be treated on “First come, first serve” basis.
* Only short-listed candidates will be notified for written test & interview