Senior Finance Coordinator
Position Title: Senior Finance Coordinator
Location: Hanoi, Vietnam
Supervisor: ENV Technical Advisor, ENV Management Board
Position Description
The Senior Finance Coordinator is responsible for all financial aspects, HR & Administration of ENV operations as described below. The Senior Finance Coordinator reports to the ENV Technical Manager & ENV Management Board and has supervisory responsibility over the HR & Admin Team with one HR & Admin Staff, one Administrative Assistant and a part-time accountant.
Main Responsibilities
1. Finances and Payroll
- Produce Monthly ENV Receipt Processing
- Produce Monthly Expenses Balance Report
- Produce Monthly Payroll
- Produce quarterly income tax statement
- Maintain a separate Tax receipt submission system & produce an updated monthly report
- Responsible for ENV’s bank accounts on matters relating to operation of ENV accounts
- Manage payment of all relevant income, social insurance, and all kind of taxes on a timely basis as required in accordance with the law
- Manage & keep track of store rents, office rent contracts, and payment records: Arrange regular payments on a timely manner; Keep track of contract validity to renew on a timely manner
- Manage & keep track of the VUSTA management fee
- Coordinate provision of financial information to the ENV accountant as needed in order for the accountant to complete necessary reports for internal and external distribution: VAT report, income tax report, annual financial report and year-end PIT finalization. Manage the on-time submission of
- those reports.
- Work with auditors and provide them financial information on the programs that require audits
- Manage ENV donations
- Produce monthly animal rescue
2. HR & Administrative system
- Overall manage & overseen ENV admin & HR works. Directly manage one Administrative assistant, one Admin & HR Officer, one part-time accountant and one part-time cleaner
- Maintain ENV office filing systems for contracts and agreements, personnel files, payroll and finance, donor files, and for other important paperwork as needed
3. Communications
- Communicate clearly and regularly with the ENV Management Board on issues concerning progress, obstacles and difficulties, completion, etc. in accordance with the ENV communications policy for staff
- Provide direct recommendations to the ENV Management Board on improvements that can be made in relation to the financial operations of ENV
4. Reporting
- Produce donors’ financial report as assigned
- Other reports as assigned by the ENV Management Board
Job Requirements
- Female, Vietnamese
- University degree
- Strong administrative and management experience
- Basic accounting or skills dealing with finances,
- High integrity, ability to pay attention to details and carry out work accurately, meeting high quality standards
- Fluent verbal and written English
- Excellent communications skills and an ability to communicate and work with others
- Computer literacy: Word, Excel, Internet. Quick books preferred
- Ability to work independently, take initiative, and pay close attention to details
Salary Grade
Dependent on skills and experience
HOW TO APPLY?
Interested candidates are invited to send an up-to-date CV and a cover letter before Oct 20, 2018 to:
[email protected];
[email protected] [1]
Interested candidates are invited to visit ENV websites & Facebook for further understanding about ENV.
For more details about what we do, visit our website:
English language: www.envietnam.org [2]
Vietnamese language: www.thiennhien.org [3]
Note:
* Applications will be treated on “First come, first serve” basis.
* Only short-listed candidates will be notified for written test & interview