Volunteer Program Coordinator

Habitat for Humanity Vietnam (HFHV) is currently seeking a professional individual to serve as a Volunteer Program Coordinator, based in Ho Chi Minh City with frequent travels nation-wide of Vietnam. This position is responsible for but not limited to implement Volunteer Programs of HFHI-V through mobilization, coordination and hosting of local and international volunteers to support HFHI-V’s ministry. This position is to cultivate strong and valuable relationships through a wide range of recruitment and outreach activities.

Roles & Responsibilities

  • Implement volunteer programs
    • Plan, check, and collaborate with internal/external relevant people to ensure Volunteer program operate in a manner consistent with HFH guidelines, standards and mission.
    • Coordinate with internal/external stakeholders for schedule of international and local volunteer teams
    • Be responsible for communications with sending program and team leader in the hosting process
    • Coordinate with project team(s) and local partner for arrangement of logistics needs (airport welcome, transportation, accommodation, visa etc.) of incoming teams
    • Participate in delivery of training about volunteer activities & management to staff, and projects’ partners, and orientation training to local volunteers
    • Define appropriate record-filling methods and implement it to ensure all relevant documents of Volunteer program nation-wide, including but not limited to Letter of permission, Minutes of households selection, Agreement, Contracts etc. are properly maintained, easy traceable, and prevented from lost or damage.
    • Assist VP Manager in seeking & developing volunteer opportunities for domestic and international volunteers with project and local partners.
    • During volunteer builds, coordinate with other teams to ensure safety and a positive experience for volunteers and community partners.
    • Provide consolidated list of volunteers and relevant documents to Program Manager for getting approval from provincial authorities
    • Facilitate family selection process;
    • Support in hosting teams when needed.
    • Provide interpretation service at meetings between Volunteer team and local partners;
    • Support monitoring and evaluation processes for all volunteer initiatives;
    • Collect photos and quotes of volunteers during their builds for promotional purposes;
    • Perform other relevant tasks/assignments requested by VP Manager and/or Program Director
  • Participate in Program design & development of procedures
    • Ensure implementation of volunteer programs, initiatives fully compliance with HFHI/AP and local policies, standards, procedures/requirements
    • Provide input and support VP Manager in developing systems, processes, and tools/guideline, training material to enhance efficiency & quality


  • Diploma or Bachelor's degree in administrative management, community organizing, international relations, international development, or any other equivalent degree.
  • Experience in recruitment and the management of volunteer, handling logistics for hosting volunteers
  • Experience in handling administrations and hospitality services
  • Marketing and other social experience
  • Experience in working with other INGOs
  • Self-motivated, flexible and able to work without close supervision.
  • Full commitment to HFHI-V Vision, Mission, and Mission principles.
  • Full commitment and accountable for local and government policies and procedures
  • Resourceful, able to coordinate multiple tasks, good problem solving skill
  • Able to work, support, negotiate and cooperate effectively in cross-cultural settings
  • Good oral and written communication skills including English translation skills
  • Good public speaking skills for training and presentations in Vietnamese and English Language.
  • Proficient in Word, Excel, Outlook and the ability to learn and manage volunteer/donor database system required.
  • Ability to work as a team and be a visionary self-starter, able to delegate to and manage volunteers, has outstanding organizational and customer services skills, and be able to effectively promote the mission of Habitat.
  • Accountable in terms of time, money and reports

How to Apply:

The closing date: October 30, 2016

Your application must include:

  • A cover letter clearly demonstrating your suitability for this position
  • A comprehensive CV
  • Contact details (including telephone number and email) of 3 references including most recent direct supervisors

Applicants who do not provide all of the above requested information will not be considered.

Email your application to:

Human Resource Department
Habitat for Humanity Vietnam
Email: [email protected]

Habitat for Humanity International (HFHI) is a non-profit, ecumenical Christian housing ministry that seeks to eliminate inadequate housing and homelessness in the world, and to make decent shelter a matter of conscience and action. It was founded in 1976 and Habitat for Humanity Vietnam is a branch of HFHI. HFH Vietnam is an equal opportunity employer.

We sincerely thank you for your interest in Habitat for Humanity Vietnam.

Job Details
Organisation Name: 
Habitat for Humanity Vietnam (HFHV)
Ho Chi Minh
Application Deadline: 
Sun, 2016-10-30