Temporary Team Assistant

The World Bank Vietnam requires a numbers of Temporary Team Assistant for the period from 3 to 6 months. This position coordinates extensively with service units and liaises frequently with team members both at headquarters and in the field, as well as external counterparts. TAs also be assigned responsibility for some aspect of the unit's administrative functions, to include translating/drafting a variety of standard documents, applying effective proofreading and grammar skills in English and other languages, etc.

The Temporary Team Assistant will be based in the World Bank’s Hanoi Office. The appointment, at grade level T2

The success candidate should be available to work immediately.

DUTIES AND ACCOUNTABILITIES

• Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.
• Incorporates agreed comments into documents, making full use of shared drives and software capabilities.
• Uses word processing or desktop publishing skills to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and distribution.
• Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff, inside and outside the immediate work unit, including officials outside the Bank Group.
• Solves non-routine problems (e.g., responds to requests requiring file search, etc.).
• Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc.
• In conjunction with and under guidance from staff in a specific discipline (i.e., Resource Management, etc.) monitor specific activities, (i.e., task budget, etc.) within their teams or clusters.
• Tracks assigned task/project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.
• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team.
• Maintains up-to-date work unit project and other files (both paper and electronic).
• Assists team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and other languagese

MINIMUM QUALIFICATIONS AND EXPERIENCE

- The ideal candidate will have a BA degree in economics or social sciences with at least 5 years work experience in relevant position such as secretary, administration assistance in multi-national or international organization.
- Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.
- Ability to adapt to changing business needs by continuous learning/training
- Ability to produce high-quality work under pressure.
- Committed team player with demonstrated inter-personal skills and ability to work
- Fluency in English language, in addition to a native command of Vietnamese, with excellent
- Strong computer/ information technology skills.

This position required to pass relevant Bank Group tests in place at time of recruitment (e.g. English, computer applications, etc.).
Applications are invited from qualified Vietnamese Nationals and should be submitted application via email to [email protected] by 28 January 2013. Applications should include following documents:
- Expression of Interest
- Resume with current contact information.
- Scanned copy of education degree
Only short-listed candidates will be contacted for interview.