Supplier to Provide Workshop Organizing Services in Cat Ba and Ha Long

Wildlife Conservation Society, Viet Nam Program (WCS) is seeking for Supplier(s) who provides workshop organizing services in Cat Ba (Hai Phong) and Ha Long (Quang Ninh) as follows:

• 01 workshop in Cat Ba on 17/8/2022
• 01 workshop in Ha Long on 18/8/2022

1. Requirements for companies participating in the bid:       

• has at least 5 years of experience in organizing event, workshop.
• has organized at least 5 workshops with similar number of participants and length of of events for state/governmental organizations/agencies
• has cooperation with the proposed hotel(s) in 5 recent years (2017 to 2022)
• commits to have at least 2 supporting/coordinating staff with more than 3 years of experience in similar events to support on site for each workshop
• be with experience in organizing hybrid seminars with attendees from other countries is preferred.

2. Requirements for venues:

• Hotel is with standard of 4 star or above
• The hotel is with new and good infrastructure. Hotels built in 5-10 recent year or renovated in 3 recent years is preferred.
• The meeting room in Cat Ba is of 180m2 or larger, in Ha Long is of 220m2 or larger.
• The meeting rooms are with suitable shape (not being too narrow or too short), without columns obstructing view, ceiling of 3m or higher, with open view (by large door or windows).
• The hotel has the required number of rooms for the event’s participants. Room’s area is of least 20m2, all rooms have windows or balconies with open views.
• The hotel has restaurant serving Vietnamese cuisine, set menu and buffet. Separate room or area for the workshop’s participants is preferred.
• Hotels in the center area of Cat Ba/Ha Long are preferred.

Interested companies, please send an email of interest to [email protected] for more details on required proposal and quotation form.

Proposals (hard copy) should be sent in sealed envelope to WCS office at D building, No. 3 Thanh Cong, Ba Dinh, Ha Noi.

Deadline for proposal submissions: 10h00 July 26^th, 2022

Any questions relating to this package should be sent to the email address: vnprocurement@wcs.org

WCS Viet Nam will reply by email, all responses by phone or verbal exchange are not valid.

WCS is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as technical and price merit. Asking for or giving or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from/to suppliers in exchange for or as a reward for business is not allowed.