Senior Data & Logistics Officer

Senior Data & Logistics Officer

Chemonics International seeks a Senior Data & Logistics Officer (based in Hanoi, Vietnam) to support Global Health Supply Chain Program - Procurement and Supply Management (GHSC-PSM) project. The purpose of the GHSC-PSM project is to ensure uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world.

In Vietnam, the project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR). In supporting USG-funded global health activities, GHSC-PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

The Senior Data & Logistics Officer will provide assistance in the logistics and supply management of key HIV/AIDS commodities and support capacity building activities for relevant government. She or he will also be responsible for key data collection and reporting activities for the project.

Principal Duties and Responsibilities

The Senior Data & Logistics Officer will:

• Assist with implementing full-cycle supply and logistics management of HIV/AIDS commodities for GHSC-PSM Vietnam’s operational needs. Duties may include:
  
  • Coordinate with Technical Officers to finalize the requisition orders (ROs)
  • Submit ROs in the GHSC-PSM system
  • Coordinate with relevant stakeholders (including relevant Government of Vietnam (GOV) departments, Donors, GHSC-PSM/ Global Supply Chain (GSC), PPMR-HIV/AIDS and Commodity Security team at HQ, and local warehousing and distribution contractor) to monitor order status, complete the procurement process and facilitate importation and customs clearance to get the products into the country, including obtaining importation permit and duty waiver.

• Collaborate, support and monitor the performance of the local warehousing and distribution contractor in receiving, storage, transportation and distribution of HIV/AIDS commodities procured by the project. Ensure the local contractor applies good storage and distribution practices.

• Lead collaboration with government stakeholders, local contractor to conduct the regular physical inventory check and annual commodities destruction (if any).

• Assist in developing and maintaining procurement & logistics related documentation;

• Maintain procurement’s filing, inventory, and tracking systems;

• Contribute to preparation of procurement and inventory reports and requests for approvals and/or waivers as needed;

• Assist in capacitating relevant government agencies/staff on procurement and logistics to facilitate the procurement of antiretroviral (ARV) drugs, using health insurance budget and government ownership of the ARV supply chain management;

• Liaise with Vietnam Administration for HIV/AIDS Control (VAAC) to ensure availability of Service Delivery Point supply chain data on regular basis.

• Manage and provide data for relevant reports, including supervision reports, stock status reports, quantification and forecasts, etc., as needed;

• Provide ongoing supply chain data utilization and quality assurance efforts, including reviews of tools, standard operating procedures (SOPs), and manuals;

• Lead data collection efforts from regional/provincial and Service Delivery Point level on commodities as requested and to the extent reasonably feasible;

• Maintain good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual;

• Produce and/or provide inputs on annual workplan, routine and ad-hoc reports requested by donor/s and the Home Office;

• Support the achievement of the overall project goals as required to ensure project performance;

• Maintain effective working relationship with donor, government partners and other stakeholders;

• Assist with other duties, as requested.

Job Qualifications

• Bachelor’s degree in a relevant field required; preferably in pharmacy, public health, or international logistics;
• Minimum three to five years related to procurement and logistics experience and/or supply chain and data management;
• Experience working with USAID or other donor-funded projects is a plus;
• Experience working with the Vietnamese Ministry of Health preferred;
• Excellent interpersonal and communications skills;
• Fluency in Vietnamese and advanced English required.

Location of Assignment

• The location of assignment is Hanoi, Vietnam with intermittent travel throughout the country.

Supervision

• The Senior Data & Logistics Officer will report directly to the Technical Director.

Application Instructions:

Send electronic submissions to [email protected] by 5th Oct, 2018, Hanoi time. Please include “Senior Data & Logistics Officer” in the subject line. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.