Property/Administration Assistant

Open to: All Vietnamese citizens meeting the basic requirements.
Location: Canadian Embassy, 31 Hung Vuong, Hanoi, Vietnam
Closing date: April 11th, 2011, noon.
Starting date: May 16th, 2011 
Level and Salary: 37.5 hour work week, based salary at level 6-1 plus comprehensive benefits package.

Note:  This is a permanent position with a probation period of one year. The eligibility list from this competition may be used for openings at the same or at a lower level that may become available at the Embassy.

Job Description:
Under the direction of the Head of Administration,  plan and administer services related to the procurement and maintenance of the Mission's staff quarters and chancery; plan and administer activities related to interior decoration of staff quarters, and the supply and maintenance of required furnishings, equipment and appliances; maintain contact with local real estate and construction industries, negotiate lease renewals and repair and maintenance contracts, and provide consultative services in respect to purchasing; supervise five locally-engaged staff; prepare the annual estimates and budget input for operations and maintenance requirements; liaise with the local government concerning the application and administration of diplomatic privileges and other issues; manage and oversee the customs clearance procedures at the mission; provide back-up Consular services when the Consular Officer is absent and perform other duties.

Statement of Qualifications:
    
Basic requirements:
- University degree in Administrative or Financial Management or equivalent experience.
- Knowledge of contracting, bidding, financial and budgeting.
- Fluent in English (oral and written) and must be able to translate documents such as diplomatic notes. Knowledge of French is an asset.
- Excellent knowledge of office and correspondence procedures and of standard computer software (Microsoft Office suite and Outlook).
- Five years work experience, preferably in a diplomatic mission or international organizations.

Personal suitability:
- Client service oriented.
- Organized, accurate in his/her work, able to prioritize tasks and to manage a variety of responsibilities.
- Initiative, flexibility, adaptability, excellent interpersonal skills.
- Ability to work under pressure and independently.

Submission of interest:
Interested candidates must forward, before the closing deadline, an e-mail to [email protected].

containing the following three attachments preferably in PDF or Word:
1. An up-to-date electronic version of C.V. in English which include two references and one for your current job;
2. A properly formatted letter, in English:  indicating that you are interested in this specific position confirming that you have carefully read this job poster and detailing how you meet each of the points under the Statement of Qualifications.
3. Copies of certificates or diplomas confirming your education.

Note: 
- They will only acknowledge candidates who are screened in to this competition.
- Candidates screened into this competition will be invited for interview.
An English proficiency test will be administered.

Note: Telephone calls relating to this job advertisement will not be accepted.