Project Support Officer A1

Application closing date: 22 July 2015

The British Embassy in Hanoi is part of a world-wide network of 230 posts representing British political, defence, economic, trade, and consular interests around the world.  We are currently looking to recruit a part-time Project Support Officer – Grade A1. This is a part-time position on a 1-Year fixed-term contract.

The Project Support Officer will provide financial and administrative support to project officers so they can deliver projects effectively. The jobholder will support the Programmes and Projects Coordinator in the bidding process, programme evaluation and impact assessment of projects.

The job holder will work closely with the Programmes and Projects Coordinator to ensure continuity when either of them is absent.

Main Functions

• Support project officers in coordinating with project implementers including: checking invoices, ensuring invoices are sent on time, providing support on budgetary work, ensuring timely payments to implementers, filing etc.
• PRISM: requisitioning, receipting and housekeeping.
• Support the Programmes and Projects Coordinator and officers in project evaluation and impact assessment. Organise visits from teams in London and the region (i.e. organising meetings, logistics).
• Support the bidding process (i.e. collating papers, filing documents).
• Provide logistical support to project activities and events, including inward and outward visits.
• Provide support in coordinating inward, in-country and outward visits, including arranging air tickets, hotel, travel insurance, per diem, in-country transport, interpretation / translation when needed. 
• Support the organisation of project-funded events such as workshops, conferences and outreach activities including: translation of documents, banners, booking venues, organising interpretation, ensuring venues are set up on time.
• Any other project-related duties as requested.

Requirements

Essential

• Good written and oral communication skills; fluent in written and spoken English and Vietnamese
• Strong budgetary skills including invoicing and receipting
• Ability to work with others and with the team
• Good IT skills, proficiency in using MS Office applications

Desirable

• Relevant work experience, preferably in an international organisation
• Experience using an online accounting system

The job holder will need to be flexible to accommodate changing priorities. These and other elements of the job will change, along with demands on the job holder.

Key Competencies

• Seeing the Big Picture
• Collaborating & Partnering
• Delivering at Pace
• Delivering a Quality Service
• Delivering Value for Money
• Demonstrating Resilience

The annual salary for this position starts at VND 91,290, 000.

The British Embassy offers a competitive remuneration package including salary, leave entitlement, flexible working patterns, medical package for staff and dependants, and opportunities for learning and development. Further details of benefits are available on request.

How to Apply

Please send your CV and the completed application form, which can be downloaded from our website at https://www.gov.uk/government/world/organisations/british-embassy-hanoi/... to [email protected]

All applications must be received on or before 22 July 2015.

We regret to advise that we will only be contacting shortlisted candidates.

Employment offers are subject to the successful clearance of pre-employment checks.

Staff recruited locally by the British Embassy Hanoi are subject to Terms and Conditions of Service according to local employment law.

The British Embassy is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.