Project Manager

JOB DESCRIPTION

PROJECT MANAGER

Organization Description:

The European Chamber of Commerce in Vietnam (EuroCham) is the voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the benefit of all. With more than 1,200 members, EuroCham is one of the biggest foreign Chambers of Commerce in Vietnam. EuroCham represents a plethora of sectors and sizes ranging from SMEs to MNCs with a very strong business network in both Vietnam and Europe. Acting as an intermediary between our members - the business community - and local, national, regional, and European authorities, EuroCham advocates on its members' behalf, to generate improvements in the business environment, raise awareness on key issues and disseminate information on issues relating to doing business in Vietnam.

MAIN DUTIES

Job Title: Project Manager

Reporting to: Head of MarCom & Special Events

Job Summary:

The project Manager’s main role will be to organise and coordinate the organisation of EuroCham major event, the Green Event 2022 High-Level conferences and exhibition - Tentative dates: 24th, 25th and 26th November 2022

Location: Ho Chi Minh City – Vietnam

Type of Contract: 12 months, with 2 months’ probation period

Key Working Relationships:

• Internal: EuroCham staffs within EuroCham
• External: Exhibitors, EuroCham members, EU MS representatives, EU MSEmbassies and trade counsellors, EU MS Business Associations, Sectorial Associations and Federations in Europe, etc .

Main Duties and Key Performance Indicators:

• Planning, promotion and implementation of EuroCham’s Green event 2022
• Implementation of day-to-day project management activities under supervision of EuroCham Head of MarCom & Special Events
• Business Development / sales / recruitment of exhibitors (minimum 150 brands)
• Sell sponsorships / booths / exhibition spaces to potential exhibitors / partners
• Liaise with clients to ascertain their precise requirements
• Coordination of B2B service providers
• Produce detailed documents for main events (e.g. documents application and “Guide of the exhibitor”)
• Coordinate agendas for speakers and/or special VIP guests
• Plan Agendas and entertainment programmes, schedule workshops and demonstrations
• Coordinate staff briefings
• Prepare delegate packages
• Liaise with marketing and communication colleagues to promote the event, internally and externally, in the media, offline and online, etc.
• Coordinate suppliers, handle client queries and troubleshooting on the days of the event to ensure that all runs smoothly
• Liaise in general with clients and providers as much as necessary under the guidance of the Special Events Manager
• Post-event evaluation (including data entry and analysis, and the production of post-event reports for different stakeholders)
• Maintain relationships with all relevant project stakeholders and Vietnamese partners
• Frequent monitoring, evaluation and reporting of project progress

JOB REQUIREMENTS

Education and Training Background:

• Bachelor’s degree in International Business Trade, Management or Business Dvlpt
• Strong experience in Business Development is a must
• Experience in organizing large scale events is an asset
• Technical experience and understanding of event management (ideally, fairs and/or exhibitions) would be an asset

Experience: At least 5-year experience in the field

Management Experience:

None, but experience in coordinating a very large number of stakeholders and service providers would be an asset

Core Competencies:

• Extremely well organized and high attention to details
• Reliable and precise working style
• Can organize ideas clearly, logically and concisely
• Result and client-oriented and pro-active working attitude
• Public speaking experience
• Ability to bring in own ideas and leverage on professional judgment
• Ability to run projects independently and as part of a team
• Ability to deliver results under time pressure
• Motivated to take on new challenges
• Efficient time management
• Creativity skills
• Very good communication skills/social skills
• Strong interpersonal skills, outgoing personality, open minded
• Eager to work in an international environment
• Flexibility is required

Languages: Fluent written and spoken English

What We Offer:

• Strong network development in business community in Vietnam with relevant stakeholders across many sectors
• Competitive compensation package + Bonus on objectives
• Cross-cultural and multi-disciplinary professional working environment

How to apply:

• Send your CV and motivation letter to [email protected]
• Deadline: 20th of February 2022