Project Assistant/Interpreter

Position Title: Project Assistant/Interpreter

Position Description:  Long-term position to provide Vietnamese - English translation and interpretation services for the Greater Mekong Sub-region Biodiversity Conservation Coridors – Vietnam (BCC project)

Reports to: Project Team Leader (TL)/ Office Manager

Main place of work: Hanoi, Vietnam with travel to project sites when required.

BACKGROUND

ADB approved $30 million loan financed from its Asian Development Fund Special Funds Resources for the Project on 10 December 2010. The loan became effective on 9 August 2011. Implementation period is until 30 September 2018. The long-term impact of the Project is climate resilient sustainable forest ecosystems benefiting local livelihoods. The Project outcome is sustainably managed biodiversity corridors in Viet Nam. The Project has four outputs: (i) institutions and communities strengthened for biodiversity corridor management; (ii) biodiversity corridors restored, protected and maintained; (iii) support to livelihood improvement and small-scale infrastructure provided in small communes; and (iv) project management and support services provided. The Project will cover 35 communes located in 6 districts in three provinces (13 in Quang Nam, 12 in Quang Tri and 10 in ThuaThien-Hue) covering around 15,500 households.

INDICATIVE RESPONSIBILITIES OF THE POSITIONS:  Project Assistant/Interpreter

Translation/Interpretation:

• Provide written translation of  Project TL’s and Deputy TL’s correspondence and project documents;
• Provide interpretation for team members in daily communication;
• Ensure completeness, accuracy and stylistic acceptability of translations and interpretations produced;
• Provide simultaneous interpretation at project meetings and workshops etc;

Administrative management:

• Assist Project TL/Deputy TL in preparing correspondences;
• Ensure the proper receipt and delivery of all incoming and outgoing correspondences Documentation: Filing of reports, documents, correspondences, etc. Ensure that project office’s filing systems and records are properly maintained and updated in compliance with an existing framework;
• Collect signed timesheet of Consultants/Staffs at the end of the month. Coordinate with Office Manager in Hanoi to review collected timesheets and correct mistakes (if any) then submit to Deputy Team Leader for certification;
• Prepare reports on utilization of monthly petty cash with supporting documents (original vouchers, receipts) and send to Chief Accountant on the 2nd day every month;
• Ensure effective coordination of project staff’s schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation;
• Assist in the preparation for project meetings, workshops and training activities (if any);
• Assist in the implementation of administrative tasks related to the mobilization and coordination of short-term international and national consultants;
• Prepare minutes of meetings if required;
• Perform other tasks from time to time required by Team Leader/ Office Manager.

QUALIFICATIONS AND KEY COMPETENCIES

The Interpreter/Project Assistant shall meet the following requirements:

• Bachelor Degree in English/Foreign language or have translation/interpretation experience.
• Experience working in ODA projects is preferred.
• Ability to work in team or individually with minor supervision.
• Ability to produce professional quality, accurate and efficient translation and interpretation from English to Vietnamese and vice versa.
• Willingness and ability to travel to project sites.
• Experience working in forestry projects will be an asset.

HOW TO APPLY

To apply, please submit a cover letter and CV only to [email protected] no later than 5 p.m December 23rd . Please include the position title in the subject line email following this format: Application - Name of position – Your full name. Only short-listed candidates will be contacted. No telephone inquiries please.