Project Administration

Background
The Vietnam Environmental Administration, the Ministry of Natural Resources and Environment (MONRE) will start implementation of a ADB loaned project entitled “Greater Mekong Subregion Biodiversity Conservation Corridors – Viet Nam component” over a period of 8 years, 2011-2019. The objective of the project is to achieve climate resilient sustainable forest ecosystems in the Central Annamites benefiting local livelihoods and downstream users while the intended outcome is sustainably managed biodiversity corridors in Quang Nam, Quang Tri and Thua Thien Hue. The Project consists of four outputs: (1) Institutional and Community Strengthening; (2) Biodiversity Corridor Restoration and Protection; (3) Livelihoods Improvement and Small-Scale Infrastructure Support; and (4) Project Management and Support Services.

This Project Administration will work for Central Project Management Unit CPMU at Biodiversity Conservation Agency, VEA, MONRE. The incumbent will work at the Project Office in Hanoi and have the following detail task:
1. Assists the Project Director/Deputy Director/Coordinator in establishing the administrative systems and procedures consistent with ADB and Vietnam regulations;
2. Assists the Project Director/ Deputy Director/Coordinator in carrying out various administrative activities
3. Maintains an active file of all personnel, consultants and subcontractors under the project;
4. Logistical arrangements. This includes visa, transportation, hotel bookings for project staff, consultants and invited guests coming for project activities;
5. Prepares and maintains an updated inventory of all supplies and equipment;
6. Makes arrangements for the logistical requirements in training, workshops, and other Project activities;
7. Assists the project staff, consultants and other project players in various administrative matters, whenever necessary.
8. Assist in preparation of project work plan and reports;
9. Assist with preparation of TORs and contracts for consultants/experts for project activities;
10. Undertake any other actions related to the project as requested by National Project Director/Deputy Director/ Coordinator

Qualifications
1. Suitability to undertake the responsibilities mentioned above at the required level.
2. At least 2 years experience as full time administrative staff in any development project.
3. Good typing skills. Good memo composition and editing skills. Good computer skills.
4. Ability to work with individuals from different cultural/national backgrounds.
5. Good interpersonal and communication skills.
6. Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
7. Ability to work with minimum supervision, and maintain composure under pressure.
8. Knowledge of  ADB project’s procedures would be an asset;

Those who are interested in the above position should submit their detailed Curriculum Vitae and a cover letter in English and Vietnamese before the 28nd of March 2012 to following the address and/or the email:
Centre Project Management Unit
Room 302, N5 Building, 99 Le Duan, Hanoi
Email: [email protected]
Note: Applications will not be returned for non-selected candidates