Project Accountant

Duty Station: Hanoi with national travel as required
Duration of Assignment: 12 month part time with potential extension
Expected starting date: 15 Oct 2012
Direct Supervisor: Project Manager
Project ID and titles: 00080525 - Developing National Biodiversity Strategy and Action Plan (NBSAP) and Mainstreaming Biodiversity Conservation into Provincial Planning.

Background

The Vietnam Environmental Administration, the Ministry of Natural Resources and Environment (MONRE) will start implementation of a UNDP- GEF funded project entitled “Developing National Biodiversity Strategy and Action Plan (NBSAP) and Mainstreaming Biodiversity Conservation into Provincial Planning” over a period of 2 years, 2012-2014. The project will provide technical assistance to the Government of Vietnam (GoV) to promote biodiversity conservation through the updating of the country’s NBSAP; enhance government capacity for the implementation of the new NBSAP, including monitoring and reporting on the status biodiversity to the CBD and the national assembly; and mainstream biodiversity priorities into provincial land-use plans. The project will also help the GoV to fulfill its commitments to associated international conventions it has ratified.

The project seeking for qualify part time project accountant. This Project Accountant will work for Project Management Unit at Biodiversity Conservation Agency, VEA, MONRE. The incumbent will work at the Project Office in Ha Noi and have the following specific responsibilities/duties:

- Prepare quarterly advance requests to get advance funds from UNDP in the format applicable.
- Assist the Project Chief Accountant (PCC) and National Project Director (NPD) in project budget monitoring and project budget revision.
- Set up accounting system, including reporting forms and filling system for the project, in accordance with the project document and the NEX procedures;
- Maintain petty cash transactions. This includes writing of receipts, preparation of payment request form, receipt and disbursement of cash and clearance of advances;
- Prepare cheques and withdraw money from the bank;
- Prepare project financial reports and submit to PC and NPD for clearance and furnish to UNDP as required;
- Enter financial transactions into the computerised accounting system;
- Reconcile all balance sheet accounts and keep a file of all completed reconciliation;
- Check and ensure that all expenditures of projects are in accordance with NEX procedures. This includes ensuring receipts to be obtained for all payments;
- Check budget lines to ensure that all transactions are booked to the correct budget lines;
- Follow up bank transfers. This includes preparing the bank transfer requests, submitting them to the bank and keeping track of the transfers;
- Ensure Petty Cash to be reviewed and updated ensuring that there is up-to-date records;
- To continuously improve system & procedures to enhance internal controls to satisfy audit requirements.
- Prepare monthly bank reconciliation statement, including computation of interests gained to be included into reports.
- Maintain the inventory file to support purchases of all equipment/assets.
- Undertake other relevant matters assigned by the NPD.

Qualifications and requirements:

- University degree in accounting, finance or related fields;
- At least 3 years of working experience on accounting;
- Solid experience of budgeting, planning and reporting on foreign funded project;
- Knowledge in accounting procedures of the Government;
- Good computer skills in common word processing (MS Word), spreadsheet (MS Excel), and accounting software;
- Appropriate English language skills, both spoken and written.

Records sent:

Before 17h00 on 05/10/2012

Contact: Mrs. Thu Cuc, Mobile: 0942868636,
Address: Biodiversity conservation Agency - Ministry of Natural Resources and Environment
               Room 213, Tower B, 10 Ton That Thuyet, Cau Giay District, Hanoi
Email: [email protected]