Programme Support Officer

Oxfam is an international confederation of 17 organizations working together in 94 countries and with partners and allies around the world to find lasting solutions to poverty and injustice. In Vietnam, Oxfam is recognized as one of the leading international NGOs, especially in rural development, disaster risk reduction and humanitarian response, civil society development, ethnic minorities, and women’s empowerment.

We are looking for an experienced and dynamic Vietnamese citizen to fill the following position:

Programme Support Officer (maternity leave cover up to 7.5 months contract)
(Oxfam Great Britain – Level D2 National)
Reference number: INT0655

The Role:

To support implementation of coalition issue-based projects and cross-learning activities, as well as organizing events, travel and logistics for the Coalitions Programme, in a timely, effective and efficient manner

Report to: Coalitions Programme Team Leader   

Staff reporting to this post: Coalitions Programme Intern

KEY RESPONSIBILITIES

Programme implementation:

• Coordinate with coalition coordinators and/or members to update, monitor, and gather documentation of coalitions plans/ activities including activities of approved Issue-Based Projects;
• Assist team leader to provide comments for annual plans and new Issue-Based Project proposals of coalitions and members;
• Provide support to MEL work of the Programme such as Outcome Qualitative Assessment Scorecard (QAS) report bi-annually;
• Attend and document coalition events, including training, public workshops, and internal planning and management sessions, either alone or in coordination with other Programme team members ;
• Act as a research assistant for programme-related monitoring, evaluation and research activities;
• Act as focal point to communicate with national consultants, prepare consultancy contracts and negotiation;
• Contribute to regular narrative donor reports if assigned;

Administration and logistics

• Arrange travel, accommodation, visas and other logistics as needed for staff, consultants and visitors to the Programme;
• Support in OPAL (Oxfam Programme Accountability & Learning) system of the Programme;
• Organise cross-learning events and activities among coalitions, including occasional regional or international visits. Contact service providers and resource persons for logistical arrangements;
• Maintain contacts with Government bodies and contracts with external suppliers such as newspapers, tickets, stationery, hotels, etc. Prepare payment orders as needed;
• Assist Programme Finance Officer in partner financial monitoring visits and drafting of financial reports when needed;
• Maintain programme files, contact lists and monitoring data;
• Maintain smooth operation of the programme office, including procurement and maintenance of supplies and equipment according to Oxfam policies and procedures;
• Translation of documents from English to Vietnamese, and occasional interpretation for international consultants and visitors;
• Perform other related duties as required.

SKILLS AND COMPETENCE: (E) Essential & (D) Desirable

• A bachelor’s degree in social sciences, humanities, business or economics (E);
• At least three years administrative and/or programme-related work experience (E);
• Prior engagement with Vietnamese or international civil society groups and familiarity with participatory processes (D);
• Excellent oral and written command of English (E);
• A proactive attitude and you work systematically, you know to separate major and minor issues, are accurate (E)
• Good interpersonal and communication skills and you are a team player (E)
• The ability to stay calm under pressure (D)
• Efficient and well organized (E)
• Self-motivated and able to use initiative (E)
• Knowledge of administrative and clerical procedures (E)
• Knowledge of computers and relevant software applications (E)

Oxfam behaviour competencies:

• Organisation to work effectively,
• Following,
• Supporting others,
• Communications,
• Critical information gathering

Gross Annual Salary Range:     VND 263,930,996 – VND 316,717,195

The closing date for application:      27th July 2014

How to Apply:

Interested candidates can apply online, please visit: http://www.oxfam.org.uk/jobs (page Working at Oxfam - Current Vacancies, quote reference: INT0655 or send a cover letter, CV, and copies of relevant degrees to:

Human Resource Department
Oxfam Great Britain, 22 Le Dai Hanh, Hanoi.
or E-mail: [email protected]; 

Oxfam offers an attractive benefit package. We regret that only short-listed applicants will be contacted.

Oxfam is an equal opportunity employer