Program Coordinator

POSITION TITLE:    Program Coordinator
STATUS:                  Full time, Exempt
LOCATION:              Hanoi, Vietnam
LANGUAGE:              English and Vietnamese

Position Description

Background

Recruitment for the Program Coordinator is now open. Interested candidates are requested to submit their application ONLY at the link: https://careers-aphl.icims.com/jobs/1257/program-coordinator-%28hanoi%2c-vietnam%29/job?in_iframe=1

The Program Coordinator will support the laboratory systems strengthening work of the Association of Public Health Laboratories (APHL) in meeting the President’s Emergency Plan for AIDS Relief (PEPFAR) and Global Health Security Agenda (GHSA) goals. APHL, through a cooperative agreement with the U.S. Centers for Disease Control and Prevention (CDC), collaborates with the CDC Vietnam Office to support the Ministry of Health (MOH) activities.

The candidate will plan, manage and coordinate project activities to strengthen heath systems, on behalf of APHL in collaboration with CDC Vietnam. APHL activities will provide support to strengthen biosafety/biosecurity, enhance laboratory information systems for critical laboratory management, strengthen laboratory quality management systems, and improve public health laboratory testing capacity in Vietnam. The candidate will serve as a full-time contracted employee to APHL through September 29, 2023, with annual renewal subject to satisfactory performance and continued availability of funds. APHL Headquarters is located in Silver Spring, Maryland and this is an International Staff position located in Hanoi, Vietnam.

APHL (www.APHL.org) works to strengthen laboratory systems serving the public’s health in the United States and globally.

Scope

APHL is seeking a Program Coordinator with a background in project management and coordination. The scope of work will primarily focus on supporting PEPFAR and GHSA activities, with an emphasis on strengthening the public health system. The scope may include coordination with laboratories and other health facilities. This individual will liaise with CDC Vietnam, MOH, and other collaborating partners in Vietnam and implement agreed-upon strategies to enhance the public health laboratory system and improve overall surveillance systems. The individual will have a strong understanding of program coordination and management in Vietnam with relevant experience. The candidate will demonstrate excellent communication and organizational skills.

Responsibilities

Coordinate and work with diverse groups or organizations and stakeholders, including Ministry of Health, laboratory leaders, international development organizations, APHL HQ and CDC

• Update monthly, quarterly and annually the work plans according to targets of the project proposal in coordination with the project lead.
• Prepare documents and plans for activities including, estimated budgets and implementation plan, according to the rules and regulations of the Cooperative Agreement.
• Act as the primary focal point for administrative management of the APHL’s office in Vietnam
• Responsible for communicating with project lead and CDC regarding all Cooperative Agreement matters
• Coordination of project activities as scheduled and planned as agreed between CDC and APHL    
• Provide overall logistic advice/support to project lead.
• Provide logistic advice/support for trainings/ workshops/events
• Provide administrative support for technical staff assigned by the project lead.
• Provide recommendations to the project lead in dealing with issues as they arise and coordination in achieving goals of progress and quality.
• Integrate recommendations and guidance from the technical working group for the CDC-MOH project
• Assist the project lead to implement daily management activities.  When assigned, represent APHL in key meetings with partners.
• Arrange translation and interpretation for the meetings with international sponsors and organizations.
• Prepare reports on implementation progress and summary reports.
• Respond to other related tasks as needed for the Cooperative Agreement
• Other duties as requested

Knowledge, Skills and Abilities

The requirements listed below are representative of the knowledge, skill and/or abilities required for successful performance.

• Proficient and confident with virtual meeting platforms.
• Strong verbal and written communication skills and the ability to communicate effectively in English and Vietnamese are required.
• Capable of handling changing and competing priorities, particularly in periods of heavy workload or under tight deadlines.
• Team player with positive attitude, but also capable of working independently.
• Takes initiative to effectively coordinate and complete projects in a timely manner
• Well-organized and detail oriented.
• Synthesize information and translate it into action.
• Skilled in project management, coordination, logistics, and administrative support.
• Ability to maintain an approachable attitude, act consistently and provide realistic advice in the context of resources.
• Ability to effectively engage and collaborate with partners and stakeholders with varying priorities.
• Ability to work with stakeholders to prioritize the needs and guide the planning process.

Minimum Qualifications

Required:

• Bachelor’s degree or equivalent education. Advanced education preferred.
• Minimum 4 years of progressive and relevant experience in a program coordination position.
• Bilingual - fluency in written and spoken English and Vietnamese is required.
• Skill in use of software including Microsoft Office Suite (MS Teams, Outlook, Word, Excel, PowerPoint,), Zoom and SharePoint
• Ability to compile information and write routine reports.
• Ability to travel within Vietnam to work for short-term (1-3 week) assignments that may be outside commuting distance to home

Preferred

• Knowledge and experience within public health programs in Vietnam
• Managerial/Supervisory experience
• Experience working with US Government grants and programs preferred

The duties and responsibilities may be assigned as required. APHL reserves the right to amend or change this position description to meet the needs of its programs.

How to Apply

Please use the link below to complete the application in English.

https://careers-aphl.icims.com/jobs/1257/program-coordinator-%28hanoi%2c-vietnam%29/job?in_iframe=1

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. APHL reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract. 

APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.