Program Assistant

Please send application directly to GGGI following link: https://careers.gggi.org/vacancy/program-assistant-gggi-vietnam-522447.html

Date to close (KST) : 07/05/2023

To support program delivery in Vietnam, GGGI is seeking for a Program Assistant to execute administrative and project-related tasks. The Program Assistant is responsible for ensuring the effective operation of administrative activities including organizing events, travel arrangements, supply chain recruitment, procurement, managing office assets and other administrative services.

The Program Assistant will work  under the supervision of the Senior Program Assistant supporting Vietnam programs and  as well as other team members in the Vietnam office.

PURPOSE

The position is to execute operation tasks, with emphasizes on logistical and coordination services, financial administration at the activity and outcome level and other administrative services.

ENGAGEMENT

Coordinate tasks related to GGGI country programs in Vietnam; this role will perform:

• Support to implementation on the procedures and tools of all operation transaction for projects and output delivery, including information management and build up planning
• Maintain a good working relationship and share relevant information with stakeholders, particularly government counterparts at an administrative level.
• Support communication and coordination with donors and program stakeholders.
• Collaborate with team members of GGGI Vietnam and engage on projects as need arises.

DELIVERY

The tasks include but are not limited to the following areas of work:

• Monitor and maintain office’s supplies and assets to ensure appropriate use, update asset and inventory records
• Support finance functions including office budget/expense management and petty cash reconciliation
• Assist logistic support to GGGI events, workshops and to be a coordinator on the delivery of events
• Conduct travel arrangement (airline ticket, accommodation) for both GGGI internal and external experts and staffs.
• Accountable for procurement processing of goods and services, training materials, workshop venues, catering services for country program with a focus on value for money
• Support with the preparation for staff onboarding process including processing visa, work permit exemption, temporary resident card for GGGI Vietnam international expert
• Build up relationship with service provider
• Other tasks as assigned by supervisors.

REQUIREMENTS

QUALIFICATIONS

• Undergraduate degree.
• Preferred at least 1  years of professional experience in administration or handling logistics and procurement
• Knowledgeable in Microsoft Office tools and applications
• Fluent command of English and Vietnamese, both written and spoken.
• Self-motivated, detail-oriented individual with good organizational skills.

FUNCTIONAL

• Ability to work in an organized, systematic manner, with degree of innovations and decision-making abilities
• Ability to work in teams
• Ability to work in an international/multicultural environment
• High flexibility

CORPORATE

• Understand and actively supports GGGI's mission, vision, and values.
• Promote an organizational culture of trust, transparency, respect, and partnership.
• Process and share information easily and excellent at problem solving.
• Manage emotions and stress positively, build rapport and resolve conflict easily.
• Promote creativity and innovation among staff.
• Be able to work in a team and support the Project Manager to make sound decisions.

About GGGI

Based in Seoul, the Global Green Growth Institute (GGGI) is an intergovernmental organization founded to support and promote a model of economic growth known as green growth, which targets key aspects of economic performance such as poverty reduction, job creation, social inclusion, and environmental sustainability. GGGI works with countries around the world, building their capacity and working collaboratively on green growth policies that can impact the lives of millions. The organization partners with countries, multilateral institutions, government bodies, and private sector to help build economies that grow strongly and are more efficient and sustainable in the use of natural resources, less carbon intensive, and more resilient to climate change.

GGGI has a diverse portfolio of programs in developing countries around the world. These in-country programs, together with global products and services, focus on delivering results through an integrated approach of evidence-based green growth planning and implementation aligned to countries’ development priorities. GGGI’s work cuts across from the development of policies through to sector planning and the identification and financing of projects.

The organization also focuses on knowledge development and management activities which build a strong theoretical and empirical basis for green growth, while providing concrete options and guidance for policymakers, as well as building the conditions for public and private green infrastructure investments.

Since 2012, GGGI has worked with the government of Viet Nam, in the planning and investment sectors with MPI, in urban green growth with the Ministry of Construction (MOC) and on renewable energy and energy efficiency with the Ministry of Industry and Trade (MOIT). Starting Q1/2023 GGGI Viet Nam will begin implementing the 3-year Accelerating Innovative Start-ups for Energy Efficiency Program (AIS4EE), which will support Vietnamese entrepreneurs in scaling up their EE businesses or products and mobilizing investment from international investors. The program is funded by the Delegation of the European Union to Viet Nam (EUD) and implemented jointly by GGGI and the Ministry of Industry and Trade (MOIT).

Child protection – GGGI is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. GGGI’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.

Location: Vietnam
City: Hanoi
Contract Type: Staff
Grade: X4
Salary scale: Country Scale
Contract Duration: 12 months (possibility of extension)
Deadline (23:59 KST): 07/05/2023
Job Reference: STA2354