Operations and Finance Manager

Job Description

Operations and Finance Manager

International Development Group LLC is seeking an Operations and Finance Manager for the current Vietnam Digital Trade Activity (VDT) project funded by USAID/ Vietnam. The USAID Activity will support Vietnam to promote digital trade to help businesses of both countries; implement business friendly regulations; improve commercial laws and trade regimes to reduce barriers to trade and set a transparent system for trade.

POSITION SUMMARY

IDG is seeking a qualified Operations and Finance Manager to oversee the day-to-day office management, advise and oversee procurement, manage the activity’s finances, including invoicing, documentation, and payroll supervision. The Operations and Finance Manager will supervise operations/ administrative staff, negotiate subcontracts, manage travel and events, and work closely with the Home Office to complete diligent financial planning and reporting as needed.

RESPONSIBILITIES

• Lead overall project field operations including financial, administrative, procurement, logistics, and human resource responsibilities.
• In coordination with the home office, ensure project compliance with USAID and IDG procedures, rules, and regulations.
• Record all financial transactions into accounting system; manage project funding needs; develop, manage, and monitor the field project budget; and prepare financial reports for the home office.
• Reconcile  project  accounting  and  provide  back-up  documentation  of  all  financial transactions for inclusion by the Home Office into monthly invoices to USAID.
• Process monthly payroll and corresponding deductions.
• Ensure the timely submission of financial reports and monthly field expenses.
• Manage all field procurements and ensure appropriate approvals are obtained from management.
• Manage payments to vendors and ensure that all paid invoices have supporting documentation, including price quotes per IDG's and USAID's procedures for procurement.
• Coordinate regularly with the IDG home office and provide timely updates on finance and operations matters.
• Manage  project  operations  including  office  space,  equipment,  logistics,  and  other administrative duties.
• Make logistical arrangements for the team.

QUALIFICIATIONS

• Bachelor's degree in finance, management, accounting or in another relevant field.
• At least 5 years' experience in financial and operational management specifically for donor- funded projects.
• Experience with procurement, finance, and travel logistics and related compliance for USAID projects is required.
• Experience with local requirements for USAID project registration, opening a bank account, and local labor law preferred.
• 3+ years' experience in bookkeeping and budgeting, preferably using Microsoft Excel.
• Strong skills in MS Office (Excel, Word, etc.).
• Spoken and written fluency in English required
  

Deadline for applications: Jan 23, 2024

Email: [email protected]