Office/Fundraising Assistant

The East Meets West Foundation (EMW),“the foundation for learning, healing and health", is a US-based non-governmental organization that assists disadvantaged communities in Vietnam through programs in education, health, clean water and sanitation. Founded in 1988, EMW has a 24-year track record of innovative and effective work in Vietnam and a vast portfolio of completed projects. EMW projects and programs are known for their high quality, long -term sustainability, emphasis on results, and significant scale.

East Meets West Foundation is seeking a full time office/fundraising assistant who will be responsible for a variety of clerical duties to support the administrative and financial activities, and operations of the East Meets West Foundation’s HCMC office.

01 Office/fundraising assistant (Based in Ho Chi Minh)
 
Main Tasks/Responsibilities:
Office Administration:
- Prepare correspondence, memos, reports, presentations, and emails to local counterparts, donors or other related offices or agencies in relation to EMW HCMC office operations.
- Prepare monthly financial report for the administration and finance department in Danang.
- Handle office expenses and petty cash of HCMC office under the approval of the Senior Development Officer.
- Manage office equipment and infrastructure to ensure a professional well-running office.
- Other ad hoc assignments as requested.

Support Fundraising Activities:
- Disseminate EMW brochures and other materials to potential donors and local partners interested in EMW activities.
- Assist fundraising staff in coordinating logistics and arranging all necessary permissions for meetings, events, and site visits.
- Translate for EMW staff members at public events and translate other PR documents, when necessary.
- Prepare news clipping and event reports as requested.
- Database maintenance to keep track of history of contact with donors and prospects.
- Coordinate volunteer lists and assignments and corporate donor staff engagement opportunities.
- Other ad hoc assignments as request.

Support to other programs as needed
Arrange logistics for site visits for program team, donors, and representatives of the IVA when required in HCMC or the Mekong Delta.
Handle the expenses of other programs when relevant to HCMC events under approval of program budget owner.

Team and organizational building and development
Actively plan and map out strategic opportunities throughout the year for teambuilding and staff training for HCMC staff under the supervision of the Sr. Development Officer.
Promote EMW’s organizational culture and code of behaviors among HCMC staff.  Work behavior should reflect the organizational culture.
Be willing to provide support to team members and other EMW departments/teams as necessary.
Provide timely, relevant and accurate background information in meetings and informal discussions. 

Job Specifications/Qualifications:
University degree, in English, Accounting, Health, Education and/or related studies. 
Minimum of 1-3 years relevant work experience in secretarial, accounting, event management, or social and community development. 
Strong secretarial and office management skills
Advanced proficiency in MS Office Suite. 
Possess professional attitude, appearance, and diligence.
Strong communication and interpersonal skills.
Proficiency with written and verbal communication skills in English and Vietnamese.
Able to work independently as well as work in a team.
Able to work under pressure and deadline
Be willing to occasionally travel for work, as required.

Salary and benefits will be determined based on experience and qualifications.

The deadline for the above position is March 15, 2012. All interested candidates are welcome to contact and submit their applications to:

EAST MEETS WEST FOUNDATION - Da Nang Office
E-mail: [email protected]