Internship Opportunities Announcement With OPERATION SMILE INC. IN VIETNAM

For the period: January to June 2013
ABOUT OPERATION SMILE INC. IN VIETNAM

Operation Smile Vietnam is part of a global alliance of Operation Smile Foundations and Resource Chapters dedicated to providing free treatment to children and adults suffering from cleft lips, cleft palates and other facial deformities. Besides, we also conduct Dental missions, Cranio facial, and micro surgeries with thousands of children receive new smile each year. For nearly 24 years representing in Vietnam, Operation Smile has been bringing hope to desperate Vietnamese children and their families, we are changing lives one smile at a time.

POSITIONS:

A. Internship for Administration Department – Title: Receptionist and Book Keeper
B. Internship for Development Department – Title: Business Development Associate
REPORT TO: Head of Departments

DUTIES/JOB DESCRIPTION:

A. Internship for Administration Department – Title: Receptionist and Book Keeper
The intern is expected to support the Finance and Admin team in general work including:
- Welcoming guest, answer telephone calls, take messages and transfer calls to appropriate staff members. Provide back-up materials for call backs or make calls to external entities/partners;
- Photocopying/ archiving/ scanning per requested on daily basis. Ensure efficient filing,tracking and storing system of documents;
- Receive, sort and distribute incoming and outgoing mails to appropriate staff members in the office;
- Purchase and maintain office equipment and supplies with appropriate services and venders;
- Translate office and project related documents (English and Vietnamese) when required;
- Other tasks may be included to assist Admin team to ensure smooth running of the office.
B. Internship for Development Department – Title: Business Development Associate
The intern will assist the Development team under the direct supervision of Business Development Director:
- Implementing fundraising events and responsible for administrative for team;
- Take part in building up and maintaining relationships with partners/ donors;
- Support in raising awareness and fund for Operation Smile;
- Prepare PR materials: news letter, publications, press releases;
- Translation/ Interpretation upon required;
- Update activities on communication page including webpage, Facebook, Twitter...
- Perform other related tasks as required.
WORKING HOURS: Fulltime or part-time (negotiable). Minimum 20 working hours per week, from January to June 2013).

REQUIREMENTS:

- Last year students or just received University Degree.
- Eager to learn and to share experience
- Good verbal and written communication skills in both English and Vietnamese.
- Ability to work well independently and in a team.
- Ability to manage multiple tasks delivering timely, accurate results.
- Pro-active and confident to ask questions, advice and for clarification.
- Has a desire to learn, to explore and to enthusiastically dedicate.

HOW TO APPLY:

Please submit an application including a cover letter and resume, indicates the position that you apply for to our email/address below:
Ms. Trinh Thi Thuy Hanh – Operation Manager
Operation Smile Inc. in Vietnam – 4th Floor, 16 Ngo Quyen Street, Hanoi, Vietnam
Tel: 043 9365426/ Ext: 107
Email: [email protected]
Applications will be reviewed and interviews conducted on a rolling basis to identify appropriate candidates as soon as possible. Budget Allowance will be granted to cover lunch and ground transportation for successful candidate.

APPLICATION DEADLINE: February 28, 2013.