Human Resources Officer

Post Title : Human Resources Officer
Grade of Post : NO-B
Contract Type : National, Fixed-term Appointment
Location : Ha Noi
Submission Closing Date : 05 February 2015 at 18:00 hours

I. Summary of the Post:

Under the supervision of the Chief of Operations manage all human resource activities including the supervision of human resource staff in the small-medium size country office in accordance with the HR work plan, consistent with the Country Programme Management Plan.

II. Key Duties and Responsibilities:

1. Promote equity, transparency and consistency in the interpretation, determination and administration of international and local conditions of service, terms of employment, benefits and allowances in accordance with UNICEF regulations and rules. Advise management and staff on correct interpretation and application of HR policies and procedures and provide counselling as required.

2. Support the office's administrative and technical needs for professional officers, general service and temporary staff by implementing and administering effective and speedy recruitment procedures. Ensure organizational targets (geographic distribution, gender, etc.) are met while not compromising on the recruitment and retention of national staff of the highest calibre. Team with supervisors in the recruitment process to ensure integrity and merit in all selection procedures while supporting the needs of managers and goals of diversity. Promote equity, transparency and consistency in the selection and placement of staff.

3. Ensure appropriate and timely actions for renewals of contracts, promotions, within-grade increments, and performance evaluations. Develop and implement plans, including timetables, for contract reviews, renewals and terminations; ensures timely notice to staff.

4. Implement and administer the fair, equitable and systematic GS classification in compliance with the established standards and procedures as well as the classification principle of equal pay for work of equal value by ensuring all job descriptions are current and duly classified. Make recommendations on the organizational structure of the office and effective utilization of human resources (HR).

5. Enhance staff’s job performance by supporting the identification of training needs in consultation with HRDT and arranging for implementation and evaluation of training. Provide HR training and support as required in country, including at sub-office locations.
Provide orientation briefing to newly arrived staff.

6. Monitor potential staff – management issues; provide advice to managers/supervisors on appropriate approach to be used in sound performance management and in counselling staff. Serve as technical resource and provide administrative support to staff- management bodies such as staff selection panel, CRB and JCC.

7. Contribute to the budget preparation and review process through an analysis of staffing pattern and needs of the office. Participate in management meetings affecting HR planning and management.

III. Qualifications:

1. Education

Advanced university degree in social sciences or other relevant disciplines (human resources, business administration, international relations, psychology, etc). Additional professional training an advantage.

2. Work Experience

• Minimum two years of relevant professional work experience in the field.
• Background/familiarity with Emergency is an asset.

3. Language Proficiency

Fluency in English and in the national language of the duty station is essential.

4. Competency Profiles (For details on competencies please refer to the UNICEF Professional Competency Profiles.)

i) Core Values (Required)

• Commitment
• Diversity and Inclusion
• Integrity

ii) Core Competencies (Required)

• Communication [ II ]
• Drive for Result [ II ]
• Working With People [ II ]

iii) Functional Competencies (Required)

• Analyzing [I]
• Applying Technical Expertise [II]
• Following Instructions and Procedures [II]
• Planning and Organizing [II]
• Relating and Networking [I]

iv) Technical Knowledge
a) Specific Technical Knowledge Required (for the job)
(Technical knowledge requirements specific to the job can be added here as required.)

• Job Classification Guidelines
• Local Salary Survey Methodology

b) Common Technical Knowledge Required (for the job group)

• UN Staff Regulations and Rules and Personnel Directives
• UNICEF HR Policy & Procedures Manual (PAM) and rules and regulations, Administrative Instructions and Circulars
• UNICEF Financial rules and regulations, Budget policies, procedures, guidelines and instructions
• UNICEF training guidelines and procedures
• Field Security Manual
• Use of corporate office computer system applications and software, including LAN, email, word processing, spreadsheet, database, telecommunications
• Gender equality and diversity awareness

c) Technical Knowledge to be Acquired/Enhanced (for the Job)

• UN mission and system; International Code of Conduct
• UN policies and strategy to address international humanitarian issues and the responses
• UN Security practices and guidelines
• UN guideline on sexual exploitation and abuse by UN staff and partners
• Emergency programme policies, goals, strategies and approaches
• Emergency operations practices and guidelines
• UNICEF Mission and UNICEF Guiding Principles
• UNICEF programmatic goals, visions, positions, policies and strategies
• Rights-based and Results-based approach and programming
• Global human rights issues, specifically relating to children and women, and the current UNICEF position and approaches
• UN common system approach and harmonization in HR
• UNICEF's HR vision, goals, strategies and policies
• UNICEF HR Policy & Procedures Manual (PAM) and rules and regulations, Administrative Instructions and Circulars
• Case histories and precedents in HR areas
• Staff welfare and rights of staff members
• Organization design, HR planning, Staffing Strategy
• Recruitment/Selection/Placement
• Job Classification Guidelines
• Compensation Rules
• Benefits Administration (MIP, Van Breda, UNJSPF)
• Organizational change management (Fast change, Culture Management, Strategic organizational initiator)
• Career and Staff development
• Learning/Training
• Performance Management
• Staff Relations
• HR technology and systems

If you have got experience of working in a similar capacity and want to make an active and lasting contribution to build a better world for children, please send detailed P11 form (UN Personal History Form)/resume, letter of interest (in English) and a copy of relevant degrees marked “Confidential” to:

Human Resources Specialist
UNICEF Viet Nam
81A Tran Quoc Toan Street, Ha Noi
Via email: [email protected]

The deadline to receive applications is 05 February 2015 at 18:00 hours.

Only short-listed candidates will be called for test/interview. Any attempt to unduly influence UNICEF’s selection process will lead to automatic disqualification of the applicant.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF is a smoke-free environment.