Human Resources and Office Manager

Vietnam Action Against Plastic Pollution

JOB DESCRIPTION/SCOPE OF WORK

TITLE: Human Resources and Office Manager

Chemonics International seeks applications for a long-term, full time Human Resources (HR) and Office Manager for the USAID-funded Vietnam Action Against Plastic Pollution (VAAPP) activity. The "Vietnam Action Against Plastic Pollution" (VAAPP) activity aims to reduce ocean plastic pollution at its source in Vietnam through strategic approaches such as convening stakeholders' power, promoting the creation and implementation of data-driven policies, enhancing knowledge and sharing learning, promoting appropriately scaled technology and solutions, and providing technical expertise and building capacity of local governments to manage waste at its source and prevent plastic pollution in our oceans. We are looking for individuals who have a passion for making a difference in the lives of people around the world. The position will be based in Hanoi.

The HR and Office Manager will be responsible for a wide range of management, reporting, contractual, administrative, and personnel responsibilities while working under the direct supervision of the Operations and Finance Director. She/he will help design and provide upkeep for all administrative systems to ensure quality control of project administration and full compliance and conformity with USAID rules and regulations, Chemonics’ best practices and policies, and Vietnamese laws.

Principal Duties and Responsibilities

• Manage the day-to-day functions of the VAAPP office in the areas of operations and human resources.
  
• Manage all HR administration, including, but not limited to, talent management, staff engagement, staffing and resourcing, performance management, staff recognition.
  
• Manage the project-wide recruitment process, including, but not limited to, posting ads, screening candidates, participating in panel interviews, managing the biodata completion process, and negotiating offers for project staff and consultants.
  
• Manage consultancy database including consultant contracts and modifications, deliverables, deliverables due dates and payments.
  
• Ensure all program hiring and personnel management actions and benefits conform to Chemonics’ policies, best practices, USAID rules and regulations, and local labor law.
  
• Responsible for personnel file management, including overseeing the office vacation/leave tracker.
  
• Responsible for fully understanding the project’s personnel policies and providing training and orientation to new staff on these policies.
  
• Manage procurement for office supplies.
  
• Ensure that a complete and thorough inventory of all project property is up to date, that all office equipment is well-maintained, and that there is an adequate supply of consumables available in the office.
  
• Develop and maintain basic office systems and develop/implement accompanying procedures.
  
• Assure that all team members are informed of and follow office rules and procedures as laid out in the Personnel Policy Manual;
• Monitor and update the policy and procedure manual as necessary in coordination with Operations and Finance Director and Home Office PMU;

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.

• A bachelor’s degree is required.
• A minimum of three years of experience in operations,human resources, and managing and coordinating logistics needs.
• Knowledge of Vietnamese registration, labor law, and other relevant laws and regulations are preferred.
• Familiarity with USAID policies and procedures regarding human resources, management.
• Ability to work professionally and cordially with fellow staff members.
• Ability to work independently with minimal supervision,
• Demonstrated working knowledge of MS Word, MS Excel, and other basic computer applications.
• Ability to communicate verbally and in writing effectively, prioritize tasks, and meet deadlines consistently. An ability to multitask and work under pressure is desired.
• Fluency in Vietnamese and English.

Application Instructions

Please sendyour CV/resume to [email protected] by December 18, 2022. Early applications are encouraged. Please include the title of the job in the email subject line. No telephone inquiries please. Shortlisted candidates will be contacted.The protection of your personal data is important to Chemonics.

Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. Allqualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply