HR Officer

VACANCY

JOB TITLE: HR Officer

POSITION SUMMARY:

Location:                  Ho Chi Minh City
Employment type:     Local, full time (100% FTE)
Duration:                 1 year (extension to be based on performance and availability of funds)

BACKGROUND:

IRD VN is a locally registered social enterprise in Viet Nam. IRD VN is a young, dynamic and growing organization.  Though we started in 2016, we now have over 30 office-based staff working across five cities in Viet Nam. IRD VN works in close collaboration with the Vietnam Administration for HIV/AIDS Control, the National TB Control Program, Provincial CDCs and TB Programs, and other in-country partners to implement projects funded by USAID, the University of San Francisco (UCSF) the Stop TB Partnership’s TB REACH initiative, the Centers for Disease Control and Prevention (US CDC), UNITAID and Otsuka.

In collaboration with US CDC, IRD VN is helping promote progress towards sustained HIV epidemic control by bridging current gaps in private sector engagement, linking Viet Nam’s HIV and public health system, and infusing a Clinical Business Intelligence (CBI) approach with HIV program stakeholders. The project objectives have been designed in alignment with key requirements for HIV program services as well as cross-program areas (CPA) including Strategic Information (SI) and TB/HIV in seven focus provinces (Ha Noi, Hai Phong, Thai Nguyen, Ho Chi Minh, Binh Duong, Long An) of Viet Nam. We will catalyze the expansion of client access and uptake to high-quality HIV services in private and community care settings through a Private Provider & Community Support Agency model.

For more information about IRD VN, please visit www.ird.vn

MAIN DUTIES AND RESPONSIBILITIES:

Recruitment:

Follow up with full recruitment process to ensure it runs smoothly

• Post job openings on recruitment sites and social networks
• Screen applications and coordinate data/writing tests with selected/shortlisted candidates
• Schedule calls and interviews
• Provide guidance to candidates throughout the recruitment process and send out confirmations of receipt for applications and rejection emails
• Conduct reference checks and draft documents for job offers
• Coordinate with related departments to prepare onboarding and implement training orientations for newcomers
• Maintain a recruitment database to reflect up-to-date and accurate information

HR Administration

• Support to track online timesheets and leaves, providing guidance about the system for staff
• Perform employee performance reviews
• Responsibe for enrollments of health insurance and other relevant statutory insurances
• Update and administer employee records and contract database with new hire information and/or changes in employment status
• Keep staff photo directory and organizational chart up to date;
• Register tax codes for new employees and dependents
• Prepare labor reports and other documents if required
• Support the photocopying & scanning of documents for the administration department;
• Other tasks required by HR officers and the management team

JOB REQUIREMENTS:

• Bachelor’s Degree in Human Resources or any related discipline
• Previous HR experience working in NGOs, especially health organizations, is a plus, but not mandatory. Fresh graduates are encouraged to apply
• Advanced written and spoken English- able to converse with native English speakers easily
• Willing to learn new things and be creative
• Possessing a customer service attitude
• Strong communication, time management and organisational skills
• Enjoy working in a fast-paced environment
• Able to work autonomously and as part of a supportive team
• Proficient with MS Office

APPLICATIONS SHOULD INCLUDE:

• A cover letter written in English
• A detailed Curriculum Vitae
• Contact information of two references (Name, Phone Number, Email Address)
• All applicants are requested to highlight their experience managing and motivating teams of people either in their CV and cover letter.

SEND AN APPLICATION:

• By e-mail to [email protected]
• Subject: “Application for HR Officer in HCMC”
• Deadline: 15 November 2022

Compensation and the final position grade will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be contacted and interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

FIT & CHI is an equal opportunity employer.