Finance Officer

About NLRC:

The Netherland Red Cross is part of the Red Cross / Red Crescent Movement and works in Vietnam in partnership with its sister organization, the Vietnam Red Cross. The support to Vietnam focuses on Community Based Disaster Risk Management. The NLRC has a small team in Vietnam (5 people) that work together with the VNRC and other Red Cross organizations in Vietnam.

Position information:
Position title: Finance Officer
Reporting to: Representative of NLRC in Vietnam
Contract: 13 months contract (ASAP – July 2014).
Based in: Hanoi
Starting: As soon as possible

Please note that this position is until July 2014 with no possibility for extension. The office of the NLRC will close in the middle of 2014. The position requires you to support the office closing.

Summary of Job:

To ensure that all financial tasks deemed necessary to meet NLRC and donors are carried out appropriately by Vietnam Red Cross at national headquarter and provincial level. To ensure that all NLRC Vietnam staff and partners are aware of and comply with finance policies and procedures. To propose amendments and roll out changes to finance policies and procedures when these are required. 

Duties:

To ensure that all reports meet its objectives & reporting requirements in a timely and professional manner:
- Be in charge of the administration of 2 CBDRM Projects and 2 other administrative projects.
- Checking all vouchers and booking these 4 projects into Winpaccss Accounting system.
- Review reconciliations of all balance sheet accounts on a monthly basis and investigate any discrepancies
- Monitor all project and country office cash balances and bank balance that are handled by the Admin Officer.
- Ensure good PIT declaration, payment of social insurance and salary calculations.
- Ensure that appropriate accounting procedures are in place, are understood and are complied with by all Finance staff.
- Review all donor reports for accuracy and compliance with reporting requirements prior to submission for approval.
- Develop a good relationship with VNRC and other relevant stakeholders to ensure that information flow is timely and positive.
- Follow up outstanding obligations and ensuring properly funding utilization of VNRC HQ, and related provinces and communes if needed.
- Liaison with governmental bodies (Tax agency, Ministry of Finance) and donor agencies for matters related to tax/financial issues and project approval.
- Reviews and check project reports, to ensure that funds released to the projects are accurately reported.
- Maintain of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in WINPACCS; payrolls are duly prepared and processed; travel claims, and other entitlements are duly processed;
- Check the fund disbursements in accordance with the budget allocation and financial procedures for assigned projects. Assists POs in monitoring and controlling the expenditures and allocation of the programme funds;

Selection Criteria:

- BA in Accounting, Finance or relevant education background
- Minimum 2 years work experience as Finance Officer
- Experience working at an international NGO
- Experience using IT-based general ledger systems, preference to WINPACCS
- Professional demeanour and ability to communicate with a wide range of colleagues
- Good in written and spoken English and Vietnamese

Interested candidates should send a full CV (including references) in English and stating the position title to email: [email protected].

Closing date to apply for this position: 29 May 2013

The short-listed applicants will be contacted for interviews. Please no telephone contact after submitting of the application.