Finance Assistant

SPANISH Red Cross (SRC) is a Humanitarian Organization, member of the International Red Cross and Red Crescent Movement. Spanish Red Cross in Vietnam is a creative and dynamic organization. SRC is partnership of and working with Vietnamese Red Cross (VNRC) in the sectors of employment for people with disabilities and other vulnerable groups, disaster relief and preparedness.

Purpose

SPANISH Red Cross is seeking an experienced and qualified person to fill the position of FINANCE ASSISTANT to assist Spanish Red Cross delegation in Vietnam and report to the Admin & Finance Manager (AFM) with all matters relating to project management and financial support to its counterpart, the Vietnam Red Cross Society. This position will be based in Ha Noi. 

Contract: Until 30/09/14 with possible extension.

Areas of responsibilities

The Finance Assistant is assigned on a full time basis. In this capacity his/her specific duties and responsibilities include:

Accountant and financial responsibilities:

1.Responsible for Petty Cash and Bank, reconciliation
2.Prepare the voucher payments for the expenses executed by the Delegation, ensuring they fulfill SRC Policies and Vietnam Regulations.
3.Prepare Payroll, SI-HI monthly declaration, PIT monthly and annual finalization for local staff and request for payment to tax authorities.
4.Perform financial management of her assigned projects. Quarterly budget revision by providing updated actual expenditures, latest budgets, and past financial information.
5.Assist counterpart in making quarterly reporting, including management of budget expenditure per approved budget line and code. Check number and arrangement of financial documents, invoices. Follow up with VNRC for financial reports according to deadlines and requirements for reporting of donor organization/SRC. Follow up and remind VNRC HQs and provinces that lack of invoices or bank documents.
6.Ensure proper accounting of all project transactions in the SRC relevant systems as instructed by the Spanish Red Cross NHQ Controller (list of expenses or ORACLE financial application). This includes both, SRC and VNRC transactions
7.Support on the preparation of donor reports.
8.Assist in preparing budgets, together with the AFM/FO or project coordinator/officer
9.Participate in fieldtrips to assist the provinces in project implementation as per financial guidelines and requirements as requested by the donor.
10.Filing/ archiving financial documents, manage documents sending to Spanish Red Cross Hqs, Spain.

Key requirements

- Educational background: University Degree – Finance and Accounting or related field.
- Working Experience:
- Minimum of 3 years experience in a similar role
- Experience with INGO is advantage
- Languages: Excellent command of written and spoken Vietnamese and English,

Other skills and qualities:

- Competence in MS Windows programs (Word and Excel)
- Good interpersonal, communication and negotiation skills
- Open-minded attitude to working with people in the rural areas
- Ability to work in team and independently
- Sense of initiative and responsibility

The Spanish Red Cross is an equal employer, we are interested in receiving applications of both men and women as well people living with disabilities and HIV/Aids

Interested candidates are invited to send application package including CV (indicating name and contact detail of 3 references) and a covering letter in English to:

Spanish Red Cross
7th Floor, 59 Quang Trung, Hai Ba Trung Dist, Ha Noi
Or by Email: [email protected]

Deadline for application is Oct 13, 2013.    

Only short listed candidates will be contacted.