ADP Sponsorship Facilitator

World Vision International – Vietnam (WVV) invites Vietnamese competent candidates for the following position:

ADP Sponsorship Facilitator (temporary – 11 month contract)

Regular work base: Ba Thuoc district, Thanh Hoa province.

Interested candidates are invited to apply ONLINE via WORLD VISION VIETNAM'S WEBSITE by 14 APRIL 2016 - https://careers.wvi.org/jobs/vietnam/sponsorship/wvv-sponsorship-facilit...

WORK CONTEXT / BACKGROUND:

WVV’s Area Development Programs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. ADPs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, and implementing, reporting, monitoring and evaluation and reflection phases. Each ADP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities.

As WVV moves toward the IMP implementation, the new ADP structure has one ADP manager, one ADP Coordinator, one Finance staff, one Sponsorship Facilitator and 3 to 5 Development Facilitator who will take care of all projects and programme activities for 2 assigned communes in their ADP (from assessment, planning, implementation, monitoring, evaluation and transition for the programme). A uniqueness of WVV’s ADP approach and structure is that all ADP team members are based at the district where the ADP is located, which enables them to work closely with government partners and communities on a daily basis.

World Vision child sponsorship enhances the quality of World Vision’s transformation development and public awareness ministries by providing sponsors, children, and their families and communities with a service that allows sharing of other resources, hopes and experiences in a way that it can transform both. Child sponsorship provides the majority of resources for transformational development. Therefore, child sponsorship is a required core competency of World Vision.

Reflecting Christ’s love for children, World Vision child sponsorship creates a special relationship between children, their families and communities, and sponsors that contribute to the transformation of all toward the wholeness of life with dignity, justice, peace and hope.

PURPOSE OF POSITION:

• To provide overall coordination and strategic planning for Registered Children care and ensure the sponsorship service operating standards being met. This includes (i) provide information and analysis on RC well being and status on meeting sponsorship operating standard, (ii) contribute to finding a solution for following up on RC well being and sponsorship operating standard.
• To assist the ADP Manager in facilitating and maintaining efficient and effective Sponsorship Service Operations, Sponsorship programming and Child Monitoring according to the Sponsorship standards.

KEY RESPONSIBILITIES:

1.  SPONSORSHIP SERVICE OPERATIONS

• Make and Implement Monthly/quarterly/annual plans on Sponsorship Service Operations (SSO) in coordination with the Development Facilitators (DFs) and under supervision of the ADP Manager.
• Maintain Good relations between sponsors and Registered Children (RC) through routine mailing communication between sponsors and RC.
• Correspondences are checked for consistency and completeness as required by the Sponsorship Standards.
• Process Special mailings, i.e. New Year Card, Child’s Annual Progress Report, etc in a timely manner in coordination with the Sponsorship volunteer network.
• Arrange Sponsor’s visits in coordination with the relevant DF and the visit reports are made in English.
• Handle Gift Notifications (GN), if applicable, and the “Thank You” letters are translated into English in a timely manner.
• Process The Support Office/ Sponsor’s requests in a timely manner in accordance with SSO policies.
• Maintain Child data and other sponsorship documents (both electronic and hard copies) as well as their relevant back-up copies systematically in a safe place.
• Provide Monthly sponsorship statistics to DFs and ADP Manager

2.  SPONSORSHIP PROGRAMMING AND CHILD MONITORING

• Select RCs as per the ADP’s child selection criteria which is formulated with regards to the Sponsorship Standard, national and local context.
• The planned number of RC which is agreed with the support office is maintained by timely processing new growth, replacement and reactivation.
• Process and doubled-check Child Histories and Child Digital Images before checked before entering into Step and sending to SO via weekly data files (diskettes) and CPI transfer.
• Update RCs’ data into Step in a timely manner and in accordance to the Child Sponsorship Standards.
• Maintain the Child Monitoring process in accordance to the CMS.
• Registered children’s presence are monitored by the DFs, sponsorship volunteers network or hamlet facilitators network as per sponsorship standards;
• Monitor, document and regularly reflect the well-being status of RC in periodic reflection meetings  with the ADP team in collaboration with the DFs, the sponsorship volunteers network and hamlet facilitators network, and other ADP staff;
• Monitor and take appropriate follow -up actions on health, education and child protection of children in target areas of the ADP as part of the program’s interventions.
• Include RC, their families and communities in the ADP’s programming interventions, transformational development; their benefit, participation are tracked.
• The presence and well-being related information of the RC is required to be updated into Step and a summarized report is to be submitted to ADP manager/SSO Cluster officer after each CM cycle.
• Perform weekly research and resolve discrepancies based on advices from SSO
• Perform system reconciliation twice per fiscal year.

3.  COMMUNITY AWARENESS & TRAINING

• Establish and manage the sponsorship volunteer network at the target communes of the ADP with close coordination between schools (teachers volunteers network) and community settings (hamlet facilitators network) at village and commune levels ;
• Provide orientation and training to sponsorship volunteers, hamlet facilitators and other related local partners;
• Conduct semi-annual meetings with RC’s parents and community local people at village/commune levels, in cooperation with the sponsorship volunteer network, hamlet facilitators to raise the awareness of WV’s sponsorship, update the ADP’s programming interventions, their progress and accomplishments in community;
• Distribute sponsorship orientation materials (adapted with local context as possible) to all RC’s parents and non-RC’s parents;
• In collaboration with other ADP team members, sponsorship network and National Communicator(s), stories about RC and their families  documenting significant changes in their life, achievements, best practices and learning experiences are compiled for WV publications and shared within the Partnership.
• In collaboration with SSO Cluster Support Staff in NO, contextualized new initiatives introduced by the Partnership Office are implemented in an effective and timely manner

4.   COMMUNE IN CHARGE

• Set up appropriate commune PMB.
• Prepare quarter, semi and annual POA at commune and level.
• Organize monthly commune PMB meeting with well-prepared agenda (covering (i) Progress against the commune action plan; (ii) Information required for monthly MIS; (iii) RC/Children well-being issues; (iv) Sponsorship performance; (v) Problems, concerns, and action/follow up plan, etc…).
• Monthly commune PMB meeting minutes are recorded to report at ADP monthly meetings for reflection and follow up action.
• Set up appropriate VDB at village level.
• Prepare and implement quarter, semi and annual POA at VDB level.
• Provide assistant to other Project Assistants in planning, implementing, monitoring and evaluation of other projects’ activities in the in-charge commune(s).

JOB REQUIREMENTS:

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

• Bachelor’s Degree
• Demonstrated training and facilitation skills;
• Good time management and organizational skills;
• Good interpersonal and communications skills;
• Fair English, especially email/letters writing skills;
• Good computer skills in Word, Excel, PowerPoint and email;
• Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes are preferred
• Experience in community development or with NGO, experience in capacity building for local stakeholders/partners are preferred.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department
World Vision International - Vietnam
Address: 4th floor, the HEAC building, 14-16 Ham Long street, Hanoi
Tel: 04. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.