Administrative Assistant (Temporary)

Winrock International is seeking for competent Administrative Assistant (Temporary), Vietnam Country Program
Tracking Code: 6202

Job Description

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health. Working in Vietnam since the early 1980s, PATH established a permanent office in Hanoi in 1997.

The Vietnam country office is committed to respond to community health needs in Vietnam and works in such areas as reproductive, maternal, and child health, TB, HIV, vaccines and immunization, emerging and epidemic diseases, and health technologies. To achieve impact, PATH Viet Nam works across the public and private sectors and focuses on sustainable, system-level changes.

PATH is seeking a five-month temporary Administrative Assistant to provide administrative support to the office. The temporary Administrative Assistant will be responsible for the following key activities:

• Provide administrative assistance to the Office Administrator, program staff, visitors and consultants.
• Scan backup documentations for the monthly Field Office Financial report (FOFR).
• Answer telephones, make outside contacts, take messages, greet and direct visitors.
• Coordinate shipping and mailing packages, faxing, and copying.
• Assist with travel arrangements including hotel, flight reservation and car rental. Keep track of vendors’ bills and coordinate payments to vendors.
• Assist with arrangements for workshops, meetings and visitors.
• Assist with procurement of office supplies and equipment.
• Organize, assemble, format, reproduce, bind, and distribute reports, proposals, correspondence, and other materials.
• Regularly check office email, phone message and forward to relevant staff. Monitor office correspondence out log book.
• When time permits, assist program staff with material translation.
• Print internal telephone bills and deliver to staff for charge codes. Track telephone bills for appropriate codes.
• Maintain office filing system, storage, stock of office supplies, stationery and inventories.
• Maintain contracts with internet and phone service providers, computer Maintenance Company and office supplies vendors. Keep track of vendor bill and coordinate payments to vendors.
• Update inventory list of office and project equipment, software and furniture.
• Perform user orientation for PC, wireless, network, information system and office equipment use.
• Manage the office telephone system.
• Other tasks as assigned.

Required Skills

• Competence in Word, Excel, Outlook, Skype;
• Good communication and support staff skills/customer-focus;
• Well-organized and able to handle multiple tasks and changing priorities;
• Proven interpersonal skills and ability to work effectively in a team;
• Good written and spoken Vietnamese and English.

Required Experience

• University degree and at least two (02) years relevant work experience;
• Experience keeping schedules, making travel arrangements, and record keeping/minute taking.

Job Location: Hanoi, Vietnam

Company Location: Vietnam, Hanoi

Position Type: PRN

Apply: www.path.org