Administrative Assistant - Dak Rlap district, Dak Nong province

WVV Administrative Assistant - Dak Rlap district, Dak Nong province

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

MAJOR RESPONSIBILITIES

1. ?Programs Operations

• Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for AP activities, events and visits under the supervision and support of AP Coordinator

• Prepare and track logistic purchase requests on Provision and get support from the Zonal procurement officer to complete the procurement process in alignment with WV’s procedures and policies

• Support DFs/SFs/Coordinators to aggregate information and fulfil orders (creation PO/registration and payment process) for centralized procurement on a quarterly

• Support DFs to complete required documents for procurements when needed

• Enter the lists of MVC who are beneficiaries of program activities in the MVC support monitoring file/system

• Scan the required documents for payment requests to be uploaded on the system and storage purpose.

• File necessary procurement and payment documents in order

• Procure and pay office equipment and utilities

2. Sponsorship service operations

• Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for sponsorship events and visits under the supervision and support  of Sponsorship Facilitator (SF).

• Support local partners to buy Gifts (belonged to GN) for RC based on approved TOR, follow up and collect photos as well as relevant documents as required.

• Contact local partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards

• Support SF to track the progress and check the quality of pictures and videos of RC.

• Assist SF to track RC and their parents’ participation in programming.

3. Other

• Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVI

• Other tasks assigned by the manager to the team performance

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• At least 1 years’ experience in administrative assistant

• College degree in any field

• Motorbike driving licence

• Carefulness, proactiveness, hardworking and detail oriented

• Proficient use in Word, Excel, PowerPoint and email

• Willingness to learn and grow

• Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to children and communities.

• Basic understanding of and experience in development/humanitarian works would be an advantage

• Satisfactory pre-employment medical report verified by medical doctors from licensed hospitals

• Vietnamese: Fully Fluent

• English: Elementary

Deadline for application: April 24, 2024

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