Administrative Assistant “FPP”

VACANCY ANNOUNCEMENT

As a federal enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. On behalf of the German Government, GIZ currently provides advisory services to the Government of Viet Nam in three priority areas: Vocational training, Environmental policy and sustainable use of natural resources, and Energy. For further information, please visit www.giz.de/viet-nam.

The GIZ Cluster ‘’Coast and Water’’ (hereinafter as the Cluster) is a group technical cooperation projects and programmes, operating in the areas of water management (including coastal protection, flood proofing and irrigation), land use (including agriculture, aquaculture and forestry) and regional coordination. The Cluster supports climate change adaptation in coastal areas in the Mekong Delta through targeted action to foster sustainable development. Following the approach of supporting Viet Nam Government authorities to translate policies and strategies into practice, the Cluster engages at national level with the Ministries of Agriculture and Rural Development (MARD), Planning and Investment (MPI), Construction (MOC), Natural Resources and Environment (MONRE) and 13 Mekong Delta provinces in: (1) the establishment of an institutional frame for regional coordination in the Mekong Delta; (2) Investment policy for national level and 13 Mekong Delta provinces: Support the improvement of investment planning and coordination for a climate-resilient and gender-sensitive land and water use management incl. coastal protection for the Mekong Delta; (3) Technology and Solutions for provinces of the Mekong Delta to intensify the use of innovative and climate-adapted
technologies and solutions in land and water management.

Among the projects of the Cluster, the Programme “Flood Proofing and Drainage for Medium-sized Coastal Cities in Viet Nam” (FPP) aims to improve the development and implementation of a holistic and coherent flood risk management approach across several sectors on national, provincial and communal level.

The Program is looking for national candidate to fill the following position:

Administrative Assistant “FPP”
Duty Station: Hanoi, Vietnam
Duration: ASAP until 31. October 2020

Main responsibilities:

• Support the overall administration of the cluster program office, daily operational execution of all programme affairs including accounting and petty cash management, procurement, logistic and travel arrangement, contract preparation, filing of documents etc.,
• Ensure that all assigned tasks are carried out smoothly within the assigned area of responsibility.
• Maintain an overall good flow of communication and information in the project as well as an effective coordination with colleagues at the programme and the Cluster.
• Ensure the good communication, interaction and flow of communication with the programme counterparts;
• Ensure that the provided services within the section are done correctly according to GIZ Guidelines
• Assist the programme management in their administrative duties
• Perform other duties and tasks at the request of management.

Minimum requirements:

• University degree in business administration or related areas
• At least 3 years of professional working experience in a relevant position
• Ability to communicate with and relate easily to both international and national colleagues;
• Ability to work with flexibility in team and across teams
• Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet and its software);
• Excellent command of Vietnamese and English in writing and speaking;
• Excellent management and organisational skills;
• Highly motivated, willing to learn, service-oriented and able to work under high pressure

Successful candidates will enjoy competitive benefits and compensation, a friendly and creative working environment, training and development.

Interested qualified candidates are invited to send the GIZ Application Form in English, copies of relevant certificates and references, either by email (to [email protected]) or by post (to GIZ Office Hanoi, 6 th Floor Hanoi Towers, 49 Hai Ba Trung Street, Hanoi, Vietnam), by 27th May 2019.

Note: Please state “Application for Administrative Assistant – FPP” in the subject line or on the envelope. The short-listed candidates will be contacted within 4 weeks after the deadline. Telephone contact is not encouraged.

Please complete all the information in GIZ Application form with link download here:
http://bit.ly/2nyiCY6

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