Administrative and Finance Assistant

The International Center for Tropical Agriculture (CIAT) works to reduce hunger and poverty, and improve human nutrition in the tropics through research aimed at increasing the eco-efficiency of agriculture. CIAT is a member of the CGIAR Consortium (www.cgiar.org), a global research partnership working many partners for a food secure future.

CIAT Asia is looking for an Administrative & Finance Assistant to support regional program management at the CIAT Asia Office in Hanoi.

The initial contract will be for 1 year with possible renewal. This is a nationally recruited position in Vietnam, and will be based at CIAT's Asia Regional Office in Hanoi.

Responsibilities

Administrative Support (50%)

• Provides general secretarial support to the Regional Administrative Coordinator.
• Assists in staff travel and visitor services by coordinating with travel agencies and other external service providers.
• Serves as office receptionist for incoming/outgoing communication, and maintains registry of office records and documents.
• Assists in administrative and logistical arrangements for organizing events such as meetings, trainings and workshops.

Accounting Support (50%)

• Provides general secretarial support to the Regional Finance Officer.
• Supports staff in preparing required documents to support financial transactions.
• Assists in organizing, reviewing and filing of vouchers and accounting documents.
• Maintains expenditure records needed in preparation of monthly financial reports.
• Assists in conducting bank transactions and liaises with related external financial services.

Skills and Experiences

• University degree in relevant specialization and qualification in business administration, accounting;
• 1 year of professional working experience in a similar position;
• Good organizational skills, excellent behavior in communication with national and international programme’s partners;
• Excellent proficiency in written and spoken English;
• Dynamic and self-motivated character, willingness to up skill as required by the tasks to be performed.
• Good computer skills, especially with Microsoft Word, Excel, PowerPoint, Windows, and in internet-based communications
• Excellent interpersonal skills
• Excellent organizational skills and high attention to details
• Good command of task prioritization and time management to meet deadlines
• Good teamwork, spirit and enthusiasm
• Proven ability to problem solve and think proactively
• Experience in translation or other communications-related fields

Applications

Please send your CV and cover letter to Ms. Chanthana Douangsavanh ([email protected]) and Ms. Hoang Thu Thao ([email protected]) indicating “Administrative & Finance Assistant” on the subject line.

The deadline is 20 November, 2015. We invite you to learn more about CIAT at: http://www.ciat.cgiar.org

Only short-listed candidates will be contacted. No telephone inquiries please.