Accountant cum Administrative Assistant

Job Title:                               Accountant cum Administrative Assistant

Location:                               Hanoi Vietnam

Position Duration:                 01 year with possibility of extension    

Organization Background

Angels’ Haven is a Korean Non-profit Organization established in 1959, started caring for war orphans and has been with neighbors in need.

Angels’ Haven has been caring out many projects of international; development cooperation since 2007 with our experiences in the welfare of persons with disabilities, children and vulnerable groups. Through international development cooperation in various regions and fields, we support positive change in developing countries.

Angels’ Haven is participating in achieving the Sustainable Development Goals through the health care, education, women empowerment, support for persons with disabilities, and global partnership. Angels’ Haven’s efforts will contribute to reduce all forms of poverty and inequality in the world.

Angels’ Haven has been working in Viet Nam since 2017 focusing on supporting the persons with disabilities.

Job Summary

Under the supervision of the Branch Director, the Accountant cum Administrative Assistant will work as a key staff to provide assistance to Angels’ Haven Vietnam’s project on financial tasks. He/ she also supports other functions to work smoothly and at optimal effectiveness.

Duties and Responsibilities:

1. Finance and Accounting 

• Carry out the procedures for money transfer, withdrawal, cash deposit at the bank as required by the 2 projects.
• Perform reconciliation, payment and collection of accounting documents in the project
• Follow up the disbursement progress of the project and report to the Project Manager and Branch Director by monthly, yearly or when required.
• Support in the consolidation, preparation and timely submission of Financial reports for the projects;
• Ensure maintenance of proper books of accounts;
• Ensure efficient payments and disbursements according to approved policy: control of the reception of invoices, verification of compliance;
• Prepare tax reports, monthly/quarterly expenditure reports and other reports as required by the project, sponsors/authoritative state agencies.
• Instruct for individuals/organizations participating in the projects to prepare accounting documents in accordance with project requirements.

2. Administration

• Monitoring and follow-up on administrative procedures: visa renewal, stamp, social insurance, etc.;
• Ensure proper function of logistical operations including travel & events organization;
• Check documents for accuracy and completeness;
• Data entries and processing of documents, scan and update the information into the existing computer systems;
• Provide high quality-related administrative support services as required and assigned.

3. Logistics & Support in the implementation of activities and events

• Preparation and logistics (venue, material, invitations, etc.)
• Drafting of minutes and summary where necessary.

4. OTHERS – General support

• Participation to key activities and events when necessary: meetings, conferences, events, Punctual support in fund seeking;

Overall, the Accountant cum Administrative Assistant will back up full collaboration with the Project Manager. The Accountant cum Administrative Assistant is expected to be proactive, autonomous, and transparent with the team.

Depending on the new projects likely to be coordinated, the repartition of working time and responsibilities, as well as the tasks of the Accountant cum Administrative Assistant may change, after discussing and confirming with the Branch Director.

Qualifications Required:

• University degree in finance, accounting, economics or equivalent;
• At least 1 years of experience in international none government organization;
• At least 3 years working experience as an accountant;

Skills Required:

• Capacity to solve problems logically in a demanding and complicated circumstances.
• Highly proficient with Microsoft Office Tools; particularly Excel.
• Possesses strong organizational and problem solving skills in a fast-paced environment.
• Possess strong cross-cultural communication skills, both written and verbal.
• Willing to take on additional assignments and responsibility as needed.
• Must have analytical and good mathematic skills.
• English and/or Korean skills;

Only short-listed candidates will be contacted by Angels’ Haven Vietnam.

To respond to this opportunity, please send your Cover letter and Curriculum Vitae to [email protected]; referencing “Your name_Accountant cum Administrative Assistant” in the subject title.

Application Deadline: July 15^th , 2022