Accountant

HELVETAS Vietnam is looking for an Accountant in Hochiminh city for project "Cooperation to strengthen the sustainable cocoa development in Vietnam" - A Public-Private Partnership Project (PPP) between Ministry of Agriculture and Rural Development of Vietnam and the Government of Netherlands, and other donors. The programme aims at: Enhancement of cocoa research capacity and dissemination of results; Institutionalizing agri-technical support services and enabling programme farmers to manage their farms efficiently and produce increasing volumes of sustainable cocoa; Improvement of market access and market capacity for cocoa farmers through organisation of farmers and support to certification; Engagement with MARD and other Governmental institutions of Vietnam to further sustainable development of the cocoa sector by capacity building for planning and implementation.

ROLES & RESPONSIBILITIES
Ensure the smooth operation of the PMU office in HCMC by dealing with different partners and local authorities and achievement of the accounting task in an efficient, effective and accountable manner.

SPECIFIC TASKS
Financial management:
Accounting and recording transaction:
- Check and prepare payment vouchers of all expenditures of the HCMC PMU office
- Carry out book keeping to ensure the management is compiled with the specific donors’ requirement
- Consolidate quarterly and yearly accounting report as per request of authorized persons, including auditors.
- Provide accounting information as to timely report to the PMU director, advisor and manager

Financial Operator:
- Sign on bank transfer forms and cheques
- Control cash flow both between the donors and the PMU office in HCMC
- Arrange payments for approved PPP activities
- Prepare quarterly, half yearly and yearly budgets, and provide budget comparison to the PMU director and manager
- Manage and follow up quarterly fund request orders to the donors according to the annual plan approved by the PSC
- Finalize financial statements and invoices to the donors as required
- Support the project partners in yearly and phase budgeting and take the lead in this for the program.
- Establish and maintain liaison with other agencies such as bank, tax office and FOSCO.

Administration management
- Hold responsibilities and accountabilities for office upgrading in matters related to construction, repair, and maintenance;
- Hold responsibilities for the implementation of proper procurement procedures in the PMU and manage the Cash Box for the PPP;
- Support the program partners in administration work and procedures of financial advance and reimbursement for the program activity implementation;
- Update asset inventory for the PMU office in HCMC and the field office in Daklak with physical check of the assets;
- Be responsible for all due date contracts and bills of the HCMC office;

REQUIRED QUALIFICATIONS
- BSc. in Accounting
- At least 3-5 years of practice experience in accounting / financial field
- Practical experience with accounting software and Computer literate on MS office software.
- Good command of Vietnamese and English.
- Team oriented spirit with inter-personal and cross-cultural communication skills and outcome oriented spirit.

Interested candidates should send applications (CV plus motivation letters and copies of diplomas) to Ms Nguyen Tu Anh, Human Resource Manager, email: [email protected] or post to 298F Kim Ma Street, Hanoi before 15 , February 2012. Only short listed candidates will be contacted.