Temporary Program Assistant

Job Description

Position: Temporary Program Assistant
Type of employment: Temporary employee (03 month contract)
Location: Ha Noi
Expected to start: As soon as possible

Organization Profile

Room to Read is a global organization transforming the lives of millions of children in low-income countries by focusing on literacy and gender equality in education. Founded in 2000 on the belief that World Change Starts with Educated Children®, our innovative model focuses on deep, systemic transformation within schools in low-income countries during two time periods that are most critical in a child’s schooling: early primary school for literacy acquisition and secondary school for girls’ education. We work in collaboration with local communities, partner organizations and governments to develop literacy skills and a habit of reading among primary school children and ensure girls can complete secondary school with the skills necessary to negotiate key life decisions. By focusing on the quality of education provided within the communities and ensuring these outcomes are measured, we have created a model that can be replicated, localized and sustained by governments. Room to Read has benefited 11.5 million children across over 20,000 communities in Bangladesh, Cambodia, Grenada, India, Indonesia, Jordan, Laos, Nepal, Rwanda, South Africa, Sri Lanka, Tanzania, Vietnam and Zambia, and aims to reach 15 million children by 2020.

Position Overview:

The Temporary Program Assistant (TPA) will work at HN office during his/her working time, with limited travel to the project site where Room to Read work. TPO will be part of the Literacy Program team to be responsible for all aspects administration task for Literacy Program in Hanoi Office, including office expense payment & billing, filing, goods and service procurement. S/he will be, under supervision of Field Manager, constantly engaged in working with LPOOs to ensure smooth preparation of program activities at the office and at the field. He/she will also directly work with Administration Department in all related and required procedures of procurement and billing.

This position requires skills in office management, budgeting, planning, and negotiating. The TPA will report to the North Field Manager.

Primary Duties & Responsibilities:

• Collaborate with Administration Department to ensure the tasks related to Administration comply with required regulation of the Organization.
• Oversee administration related issues at Hanoi office: office expense payment & billing and filing, goods and service procurements.
• Control stationeries and maintain stationary inventories; Purchase office consumables and other items as required.
• Support in arranging logistics (travel, hotel..) for team members’ field trips.
• Draft/make official letters related to SL North program activities to local partners.
• Manage office rental contract and ensuring the payment on time.
• Select and purchase library furniture (or furniture designs) and educational materials; ensure the delivery and receipt of furniture, materials, books between RtR and local authorities;
• Support LPOO in preparation of project activities at the selected project sites, including school surveying, assessment, selection, implementation of program activities, and monitoring;
• Manage and provide data, input and update information/pictures related to school projects to Global Solutions Data (GSD);
• Participate in any other activities/events which may be required to be undertaken to fulfill the objectives of the organization.

Qualifications:

• Vietnamese natives
• Bachelor’s degree in areas related to administration, social sciences, education or similar fields;
• At least 5 years of professional experience office management, administration, project coordination or equivalent experience;
• Prior experience in working in development sector, familiar with schools, teachers, administrators and government officials;
• Good knowledge and understanding of procurement and service delivery;
• Strong planning, budgeting, report writing skills;
• Strong verbal and written communication skills in English.

Preferred:

• Long working experience with INGOs or international development organization/project;
• Prior experience in working in with education project;

To be successful as a member of the Room to Read team, you will also:

• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization
• Be an innovative and creative thinker that tries new things and inspires others to do so
• Have a very high level of personal and professional integrity and trustworthiness
• Have a strong work ethic and require minimal direction
• Work well independently as well as part of a team
• Thrive in a fast-paced and fun environment

Application Procedure:

Please submit your application by sending your Curriculum Vitae (in English) to HR department at [email protected]

Due to the high volume of applicant response, not all applicants may receive a response from Room to Read. Only short-listed candidates will be contacted.

Room to Read is an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds.