Temporary Clerical Assistant

The Embassy of Ireland is inviting applications from qualified candidates for the position of Temporary Clerical Assistant from December 2010 to September 2011.

Functions and duties:
- Assist with the Embassy’s logistic arrangements such as hotel bookings, flight arrangement for the Ambassador, DHOM, HoD and other staff as required.
- Arrange meetings, transportation, accommodation and visas for incoming/ outgoing visitors and consultants.
- Carry out interpretation/ translations for Ambassador, DHOM and other diplomatic staff as required.
- Draft routine correspondence.
- Filing of all correspondence and documentation relating to Protocol, Third Party notes and Irish Aid programmes.
- Front office:  Greeting visitors and making sure that they are accompanied to the correct office.
- Assist general administrative tasks as required.
- Answering the general office number as necessary and responding to routine queries.
- Perform other duties as requested by the Head of Mission.

Qualification:
- University degree and a secretarial qualification.
- Working experience following graduation.
- Fluency in English and Vietnamese (written and spoken)
- Computer literate in all Microsoft Office applications.
- Relevant administrative and secretarial experience.
- Flexibility and attention to detail are important.
- Ability to listen, to consult and to share information and ideas.
- Ability to work independently, whilst having team work skills.
- Capacity to focus on priorities and to organize work to deliver on time.

Applications:
Applications marked “Temporary Clerical Assistant”, including cover letter, CV, copy of university certificate, name and contact details of three referees, and a passport photo should be sent no later than 30 November 2010 to:
Embassy of Ireland
8th floor, Tower B, Vincom City Towers
191 Ba Trieu, Hanoi
Only short-listed candidates will be contacted. Canvassing will disqualify. Canvassing is any attempt, direct or indirect, to influence the outcome of the recruitment process. No telephone enquiries after submitting the application please. Applications will not be returned.
 
The Embassy of Ireland is an equal opportunities employer. We welcome applications from ethnic minority and female candidates.