Senior Finance Officer

Job Opportunity

SENIOR FINANCE OFFICER

Job location:                          Hue City or Danang City, Vietnam
Status:                                   Full-time
Direct supervisor:                  Designated manager at iDE Vietnam
Contract duration:                 At least two years with high potential for extension
Start date:                             As soon as possible

About iDE

iDE (www.ideglobal.org) is a U.S.-based international non-governmental organization implementing development programs in Africa, Asia and Central America since its inception in 1984. In Vietnam, iDE has been active since 1991 employing a market facilitation approach with strong partnerships at local and national government levels with the purpose of creating improved market opportunities for small and medium entrepreneurs and smallholder farmers in a variety of agriculture, climate-smart technologies, water, sanitation and hygiene sectors and now moving towards plastic waste in the newly emerging circular economy sector. iDE Vietnam focuses on building the capacity of government partners and private sector actors to effectively scale market-based solutions, resulting in lower poverty, increased climate resilience, better health and cleaner environments.

Scope of Work

Reporting to Designated manager at iDE Vietnam, the Senior Finance Officer is a critical member of the iDE Vietnam team, charged with all aspects of finance and accounting, grants management including statutory compliance for the country programs and ensuring compliance with iDE financial policy, and timely and accurate financial reporting for management and donors preparing financial reporting that strictly complies with reporting requirements from a variety of donors and in a variety of formats. The Senior Finance Officer also helps ensure that financial audits are performed in accordance with International Standards on Audit as well as iDE policies and guidelines. This includes annual financial statement audits and donor stipulated audits.

Duties and Responsibilities

• Ensures that iDE financial policies are clearly communicated and enforced throughout iDE Vietnam’s projects, including project partners, to ensure the highest possible integrity and compliance throughout its operations. This should be demonstrated by consistent achievement of high-quality audit reports.
• Responsible for planning, budgeting and implementing procedures for fiscal reporting and administration, risk management, cash management, foreign currency exchange and banking relationships.
• Provides comprehensive, timely, and accurate analysis and interpretation of all financial reporting to assist iDE Vietnam managers in achieving objectives.
• Provides timely and accurate financial reporting to iDE Global on a monthly basis including analysis of any budget variances and highlighting of any key risks.
• Prepares timely and accurate reporting for donors on required schedules, deliverables and milestones.
• Ensures compliance with Vietnam tax and other statutory reporting requirements.
• Prepares daily/monthly journal entries and ensures that expenditures are properly, accurately and timely allocated to projects prior to posting in the iDE Global financial system.
• Prepares monthly bank reconciliations with bank statements to ensure that all cash disbursed and received was accurately accounted.
• Develops cash flow monitoring tools to efficiently track and improve cash management.
• Ensure monthly revenue recognition is properly recorded and reconciled for all grants and projects.
• Reviews and reconciles intercompany accounts on a monthly basis; communicates with the RFM on any discrepancies.
• Manages fixed assets schedule to ensure proper recording of depreciation expense of iDE owned assets.
• Manages the annual audit for iDE Vietnam to ensure timely completion of the audit.
• Supports iDE Vietnam managers in the development of detailed annual work plans and budgets.
• Supports iDE Vietnam managers in achieving success by developing forecasts of grant activity on a monthly basis to ensure that resources are properly deployed to optimally support active grants. Ensures that timesheets are properly prepared and reviewed to accurately document and support work efforts on these active grants.
• Maintains effective linkages between technical components and finance and administrative functions within iDE Vietnam.
• Manages overall accounting and book-keeping for the iDE Vietnam’s financial transactions and ensures that financial records are up to date and accurate.
• Provides administrative support to project procurement responsibilities including the management of vendor relationships and ensure compliance with iDE policies and procedures.
• Periodically prepares and proposes updates/amendments to iDE Vietnam finance policies and procedures as deemed necessary.

Qualification & skill requirements

• Minimum of Bachelor Degree in Accounting is required. Graduate with a Bachelor or Master’s degree and /or professional qualification in Accounting, Finance, Auditing, or related field is or certification preferred. CPA or Chartered Accountant strongly preferred.
• English and Vietnamese language proficiency both written and spoken is required.
• Minimum of 3 years of related experience with NGOs and/or 5 years of proven relevant experience after graduation.
• Experience in operating advanced accounting systems.
• Experience with general ledger functions and the month-end/year-end close process.
• Advanced MS Excel skills.
• Strong financial skills encompassing proposal budgeting, income tracking, budget monitoring, and financial reporting. 
• Experience of working in a global team and distance support. 
• Accuracy and attention to detail.
• Good organizational skills, including prioritization, and ability to work under pressure. 
• Initiative and ability to follow up on issues.

How to apply

• Interested applicants should email a detailed Curriculum Vitae and an Application Letter (both in English) to iDE Vietnam at [email protected]. At least 2 reference contacts should be provided in the Application Letter.
• The closing date for application is 08 January 2022. The recruitment process will start before the closing date, therefore early applications may have an advantage.
• Only shortlisted candidates will be contacted.
• Women are actively encouraged to apply. iDE provides a women friendly work environment with flexible work arrangements, appropriate skills development opportunities and good career development potential for high performing individuals. We are committed to creating a diverse environment and proud to be an equal opportunity employer. Employee selection and related decisions are made without regard to gender, race, age, disability, religion, national origin, color, or any other protected class.