RFQ for Work Package: ‘Office Floor Renovation for SNV Vietnam Country Office in Hanoi’

Request for Quotation

SNV Netherlands Development Organisation http://www.snv.org/ is a Dutch based International Development Organisation that provides market-based solutions for the poor through local institutions and organisations in 28 developing countries in Asia, Africa and Latin America.

Working in Agriculture, Energy, and Water, Sanitation & Hygiene, we have built a long-term, local presence in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development.

SNV Netherlands Development Organisation invites Vendors to submit your tender in response to the Request for Quotations

SNV intends to enter into a contract to Upgrading office floor for SNV Hanoi Country Office with the winning bidder.

Your quotations are due no later than 17.00 pm on 23/09/2022 following the link https://smrtr.io/bwFYk

In the attached package you will find:

• Request for Quotations (RFQ)
• Specification

We look forward to receiving your quote,

Request for Quotations for WORK PACKAGE

‘Office Floor Renovation for SNV Vietnam Country Office in Hanoi’

Location: 3rd Floor, Building D, La Thanh Hotel, 218 Doi Can street, Ba Dinh district, Hanoi

CLOSING DATE:         SEPTEMBER 23, 2022

SECTION 1

1.0 INSTRUCTIONS

1.1       INTRODUCTION

SNV NETHERLANDS DEVELOPMENT ORGANISATION would like to invite interested Vendors to perform the contract of supply of goods/ services for SNV’s office in Vietnam.

1.3       INVITATION TO BID

You are invited to submit your tender documents to the link in SmartRecruiters website https://smrtr.io/bwFYk so they may be evaluated. SNV requires prospective Vendors to supply mandatory information for tender.

1.4       EXPERIENCE

Prospective Vendors must have carried out successful supply and delivery of similar items of similar size and complexity. Potential Vendors must demonstrate the willingness and commitment to meet the tender criteria.

1.5       RFQ DOCUMENT

This document includes questionnaire forms and documents required of prospective Vendors.

In order to be considered for the tender, prospective Vendors must submit all the information requested herein.

1.6       SUBMISSION OF DOCUMENTS

One copy of the complete quotation and other information requested should besubmitted to reach as a single bound document with all pages serialised and stamped or initialled by the appointed authorised signatory to the following address https://smrtr.io/bwFYk  

Not later than 17.00 pm on 23 September 2022.

1.7       QUESTIONS ARISING FROM DOCUMENTS

Questions that may arise from the RFQ documents should be directed to [email protected]

1.8       ADDITIONAL INFORMATION

SNV reserves the right to request submissionof additional information from prospective Vendors.

All data submitted will be maintained securely by SNV and used only for programming purposes. Data will be destroyed after 05 years in accordance with national law.

SECTION 2

2.1       TAXES ON IMPORTED GOODS

The Vendors will have to pay custom duty and VAT as applicable for the goods/ services to be supplied.

2.2       CUSTOMS CLEARANCE

The Vendors shall be responsible for custom clearance of the goods.

2.3       CONTRACT PRICE

The contract shall be of unit price type.

2.4       PAYMENTS AND CURRENCIES

Payments are made within 30 days of receipt of a valid invoice. Payments will be made in Vietnam Dong (VND). The Quotation shall be expressed in Vietnam Dong.

SECTION 3

EVALUATION CRITERIA

SNV will determine the winning supplier on the basis of cost.

Goods to be delivered to the address in Hanoi. All costs of delivery to be included in the offer.

All firms must provide:

• Self Declaration Form and Business License/ Thông tin Nhà Cung c?p và Gi?y phép ??ng ký Kinh doanh (theo ???ng d?n trên website https://smrtr.io/bwFYk)
• Signed Sworn Statement as in Section 4/ Tuyên b? pháp lý ?ã ký nh? trong Ph?n 4
• Quotation/ Báo giá các h?ng m?c

SECTION 4

Sworn Statement

Having studied the information provided for the above project we/I hereby state:

• The information furnished in our application is accurate to the best of my/our knowledge.
• We enclose all the required documents and information required for the RFQ.

Date: ……………………………………………………………………………………………..…………………..

Applicant’s Name: …………………………………………………………………………………..…………..

Represented by: ………………………………………………………………………………………………….

Signature and stamp: …………………………………………………………………………….…………………….

Specification

• Package name: Office floor renovation for SNV Vietnam Country Office in Hanoi
• Main items and Specifications:

For the purpose of choosing the plan that best suits the nature of the work of the office and does not greatly affect the work of the organization during the construction process. The requirements of the options are as follows:

1.1. Replace suitable office floor mats

• Office floor mats suitable for designs and patterns
• Advice on choosing carpet material
• Choose the color and texture of the carpet

1.2. Making wooden floors

The criteria for making wooden floors include:

• Board thickness
• Wear resistance index
• Index against fire spread
• Criteria for safety and health
• Aesthetics

1.3. Making wood grain imitation floors

The criteria for making office plastic wood floors include:

• The thickness of the imitation wood plastic floor
• Lifespan of plastic floors
• Water resistance
• Reliability

SNV will provide office floor plans for surveying units. After the survey, with the proposed model, the units need to offer the following basic information:

• Quotation
• Time to complete construction including time to replace old carpet and clean
• Warranty period
• The construction work does not affect the work of the office.
• Cable work and fitting should be included (in case we want to change the lay-out of the desks)