Grant and Program Manager

KOTO is a not-for-profit social enterprise that empowers at-risk and disadvantaged youth in Vietnam through its holistic training program.

Mission Statement

To empower at-risk youth to pursue lives of dignity by providing life-skills, training and opportunity.

Vision Statement

As a social enterprise we strive to provide positive permanent change for at-risk and disadvantaged youth through the transformative power of social enterprise.

Culture Statement

We are a family who cares about all others, and where big smiles bring promise of love, compassion and security. We work hard because we believe we can make a difference. We work hard because we love our organization for all it represents.

Value Statement

We perform always to the highest of standards for all our customers and we do this with the best of our ability and respectfully.

Respect -  Performance - Customer Centric

Position Description:

Grant and Program Manager

The Grant and Program Manager will be responsible for writing grant proposals and coordinating sponsorship programs for the organization.

Reporting Structure:

This position reports directly to the Marcom Director.

Key Working Relations:

• Internal:  KOTO trainees, all KOTO staff and volunteers
• External:  Service providers and community service partners, donors, sponsors

PRIMARY DUTIES, RESPONSIBILITIES AND KEY DELIVERABLES

The Marcom Director will be expected to successfully manage and deliver on: 

1. Grants and Awards

• Developing an annual grant/award strategic plan for the organisation
• Identifying grant funding opportunities and researching for prospective funders
• Maintaining proficient knowledge of organization’s history and programs
• Assisting with the execution of development department's strategy
• Writing, submitting and managing grant proposals
• Collaborating with other departments to compile annual report, evaluation and monitoring reports
• Ensuring all communications with funders are at its highest level and providing required documents to funders in a timely manner
• Maintaining high level of data management

2. Program

• Managing “HER TURN” program
• Building and maintaining high level of communication and relationship management with sponsors and trainees through reports, letters and visits
• Developing relationships and collaborating with key stakeholders
• Developing an annual sponsorship budget, target and strategy to ensure all trainees are sponsored when they commence their studies at KOTO
• Maintaining financial records, developing and implementing reporting systems for trainee sponsorship. Providing quarterly reports on trainee sponsorship payments. Reporting efficiently and effectively to KOTO stakeholders as required
• Reviewing and suggesting updates to Trainee Sponsorship policies, ensuring policies are fair, reasonable and designed to protect all parties. Ensuring policies are upheld
• Ensuring all data of sponsors and sponsees  are collected and systematically managed

3. Reports

• Preparing all related reports  to parties concerned timly and with high quality
• Filing and updating  the reporting systems and documents
• Responding to the queries of donors, sonponsors, sponsorsees on the reports

4. Other relevant tasks as assigned

QUALIFICATIONS AND PERSON SPECIFICATIONS

Education

• Bachelor degree in English, Economics, Development or relevant fields

Experience

• Experience in identifying and securing funding from donors, multilateral agencies and foundations.
• Experience in creative writing, communications and/or fundraising, as evidenced through the provision of writing samples.  
• Experience working in non profit sectors (NGO)is a plus.

Key Skills and Knowledge:

• Excellent writing skills and track record of content creation.
• Proven skill in researching information from a variety of sources and distilling complex information in compelling ways for a variety of audiences
• Proven skill in creating logical frameworks for donor audiences and learning and evaluation processes desirable
• Strong written and communication skills in English are required. French and German skills would be desirable.
• Ability to successfully manage a large volume of work, meet multiple deadlines, and respond with flexibility to unanticipated requests
• Videographer/Photographer skills
• Ability to work independently

Personal attributes:

• Empathetic
• Proactive
• Innovative

Interested candidates should send applications to [email protected] no later than November 30, 2021.