Finance Manager

World Vision International in Vietnm (WVIV) is looking for:

Position: WVV Finance Manager

• Work Base: Hanoi City
• Deadline of submission: 25 July 2023

For detailed Job advertisement, Job description please find on WV Vietnam's career page:

WVV Finance Manager

TERM OF REFERENCE

I. CONTEXT:

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVV employs about 430 staff, of which 93% are Vietnamese nationals.

WVV is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

II. JOB PURPOSE:

The Finance Manager position will oversee and manage all financial operations of World Vision Vietnam, International, ensuring accurate and timely financial reporting, budget management, financial analysis and forecasting, and compliance with partnership policies, accounting principles and financial reporting regulations. This position works closely and reports to the Finance and Corporate Services Director to provide financial insights and recommendations to ensure the resources of the organization are managed and used efficiently and effectively according to its intended purpose. This role requires a strategic thinker with excellent analytical, communication, and leadership skills, as well as a solid understanding of financial systems, processes, and best practices.  This role is a position of confidence and shall be involved in the payroll related financial processes.  This position shall ensure relevant risks are identified, mitigated and ensures policies and guidelines are complied with, reviewed and updated timely as appropriate.  This position supervises two Senior Finance Officers and shall also ensure capacity building staff development are provided to the team relevant to the function, direction and requirements of the organization.

III. MAJOR RESPONSIBILITIES:

GENERAL ACCOUNTING (20%)

• Distribute & Review central procurement requisition transactions, Finance reviewer's approval of PR, PO, send invoice to provision
• Act as S&B Finance focal person: reviewing the accuracy of monthly payroll including insurance (before 26th), validate time-tracking codes (before 5th), booking S&B cost allocation (before 10th), reviewing accuracy of PIT calculation (before 20th) and reviewing final settlements (upon request) upon P&C Director’s approval.
• Review & Approve Processing, Recording, Review and approval of SA/PA.
• Distribute & Review Clearing common cost: Telephone & Internet, maintenance at NO, occupancy/rental, utilities, office cleaning

MONTHLY REPORTING (15%)

• Review Split Billing Info, work with SSC to perform monthly Split Billing Clearance (in line with monthly accruals report):
• Review & Approve the Calculation of exchange rate
• Review the Performing of CAL and SCR
• Review Bank recon
• Review PBAS recon
• Review the Performing of GL & GIK reconciliation
• Review Aging report
• Distribute Account allocation (Distribution TBD)
• Review Asset report coordination and reconcilation (Annually - REAM & FFR)
• Prepare Monthly Financial Review and Summary (Including Quarterly)
• Approve Run grants/ PNS monthly report
• Distribute the task and review in Leading the Year end closing

STRATEGIC FINANCE AND REGULATORY COMPLIANCE (15%)

• Lead NO Budgeting and Midyear Review
• Lead KAIZEN
• Overall Tax and statutory compliance
• Tax and statutory compliance: Manage project tax refund submission and other related tax regulations: x Review
• Lead Staff Capacity and Development (including anti-fraud, anti-corruption, conflict of interest, others)
• Lead Financial Policies and Guidelines
• Review Risk management & Risk Management Systems (Risk Committee, IIM, Risk register)
• Membership in Central Procurement Committee
• Chair regular monthly/ annual coordination meeting to build capacity, update and support to field finance staff
• Prepare FFR discussion and get ND Approval

IV. KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

1. Required Professional Experience:

• Minimum 8 years’ experience in finance position with medium business/medium NGO/government agency
• Minimum 2 years’ experience in finance management position
• Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems
• Experience in bank reconciliation, journal preparation, general ledger, financial statements and government tax requirements

2. Required Education, training, license, registration, and certification:

• Bachelor’s Degree in Finance/Accounting/Auditing
• MBA in Finance, MSC in Finance/Accounting/Auditing
• ACCA, CIMA, CPA or equivalent.

3. Preferred Knowledge and Qualifications:

• Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls
• Ability to solve complex problems and to exercise independent judgement
• In-depth working knowledge of computerized accounting systems, especially SunSystems, PMQ&A. Must be computer literate in Microsoft Office programs, especially MS Excel
• In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.
• Experience in community development or within WV.
• Experience in Grant management
• Knowledge of WV operations and programming requirements
• Ability to review departmental performance against industry standards and benchmarks
• Demonstrated ability to manage and Ability to lead with transparency and stay accountable
• Ability to work on a cross-cultural environment with a multi-national staff
• Good interpersonal and communications skills
• Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to colleagues, partners, donors, children and communities.

Interested candidates are invited to send your CV to the email address: [email protected]

People and Culture Department
World Vision International in Vietnam
Add: 9th floor, Mercury Building, 444 Hoang Hoa Tham Street, Tay Ho District, Hanoi
Tel : 84-24-39439920

We give equal opportunity to every candidate, regardless of religion, race and gender.