Assistant II (Administrative Support)

The Organization

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

About the position

We are searching for a temporary Assistant (Administrative Support) to provide efficient and effective administrative, logistical, and operational support.

The incumbent will be based in Hanoi office. This position is open for part time but preferably full time.  The incumbent is able to start as soon as possible until January 31, 2024. Contract can be renewed upon fund availability and performance.

Key duties & responsibilities

• Collect quotations for goods and services;
• Support the arrangement of travel, including booking air tickets, accommodation and airport taxis, keeping records of such and supporting post-travel reimbursements;
• Collect supporting documentation and invoices for Professional Services Agreements;
• Mailing correspondence;
• Support logistical arrangements for meetings, seminars and conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant follow-up;
• Carry out other administrative duties as needed.

Required qualifications and experience

• Experience in an NGO or international working environment, preferably in logistics and/or administrative support;
• Advanced command of the English language, both written and spoken;
• Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook);
• Sound knowledge of standard office procedures;
• Strong client orientation and service approach;
• Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds;
• Well-developed skills in personal organization  and accuracy.

Applications

Applicants are invited to visit https://alliancebioversityciat.org/careers to get full details of the position and to submit their applications. Applications MUST include reference number VN/2023.13 as the position applied for. Cover letter and CV should be saved as one document using the candidate’s last name, first name for ease of sorting (Cover letter should illustrate your motivation to apply and suitability for the above position against the listed qualifications and work responsibilities. Detailed curriculum vitae should include the names and email addresses of three professional referees who are knowledgeable about your skills and professional abilities). The Alliance collects and processes personal data in accordance with applicable data protection laws.

Applications closing date: 15th November 2023

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:
http://alliancebioversityciat.org