Admin-Logistics Coordinator

JOB DESCRIPTION

1. Function, position

Admin-Logistics Coordinatorfor ST4SD (Coordinator 100%)

2. Superior authority

• On day_to_day affairs: Managers of Component 2 and 3 (CM)
• On employment conditions: Director

Duty station

CRED office in Hanoi 3.    

Duties and responsibilities

• Effective management of administration and logistics work of ST4SD
• Co-ordinate with involved project stakeholders, BSOs, companies and other relevant national and international institutions and organizations to ensure smooth information flow of the project;
• Manage and coordinate project events such as workshop, seminar, trainings, etc in accordance with the project and organisation norms and regulation.

4. Specific Tasks

A.    Overall

• Support the project team with all related administrations, travels and logistics arrangements;
• Leading the organsiation of all project events;
• Maintains accurate documentation for supply orders and receipts for payments complying with ST4SD and CRED rules and regulations; 
• Work in line with the established cost norms, project procedures and controls;
• Work closely with the 2 Component Managers and Financial team to ensure coherent flow between planning, implementation and reporting;
• Establishes and maintains hard and soft copy project files and record keeping systems in compliance with CRED’s regulations and ST4SD’s procedures.
• Perform other tasks as requested by the CM.

B. Support for Executive Hospitality Training (ST4SD’s Component 2)

• AssistCM in project planning, implementing, monitoring, budgeting, and reporting according to the project document;
• Assist CMto set-up contacts and co-ordinate with involved project stakeholders, BSOs, companies and other relevant national and international institutions and organizations;
• Assist CM in stakeholder mapping and to identify their needs in theexcutive hospitality traning as well as business model;
• Provide pro-actively and in real time inputs for the organisation of planed training activities;
• Assist CM in the project documentation and knowledge sharing of the component 2 results.

C. Support for innovative concepts for businesses and destinations (ST4SD’s Component 3)

• AssistCM in project planning, implementing, monitoring, budgeting, and reporting according to the project document;
• Assist CMto set-up contacts and co-ordinate with involved project stakeholders, BSOs, companies and other relevant national and international institutions and organizations;
• Assist CM in stakeholder mapping for innovative concept for business and destination and to identify their needs in the investment for the green and sustainable products;
• Provide pro-actively and in real time inputs for the coordination of interventions and organisation of training events;
• Assist CM in the project documentation and knowledge sharing of the component 3 results.

5. Competencies

The Coordinator fulfils the activities related to projects in an autonomous manner under the supervision of the CM. For the administrative and financial aspects, the Coordinator works in close relationship with the CRED administrator and the accountant. The Coordinator submits all requested planning, monitoring and evaluation documents in due time to the CM for approval. The Coordinator is responsible for the staff and for the management of the projects as requested by the Time Registration. The other tasks related to CRED program, the Coordinator works under supervision of the CRED director.

6. Reporting

The Coordinator is responsible for the reporting according to the project document and to the other rules and regulations of CRED.

7. Confidentiality

The Coordinator is required at all time to observe the confidentiality of CRED's policies, papers and files which cannot be disclosed to non competence people without permission of the Director.

8. Further regulations

This job description forms a binding part of the duty contract, together with the Personnel Policy Manual of CRED Vietnam. The Coordinator agrees to comply with all existing CRED Rules & Regulations.

Interested candidates should send applications to [email protected] no later than May 10, 2023.