Liquid oxygen system technical training consultant

BACKGROUND

FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.

Meeting Targets and Maintaining Epidemic Control (EpiC) is a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the United States Agency for International Development (USAID). EpiC Vietnam’s goal is to deliver efficient, affordable, results-based technical assistance and direct services while closing remaining gaps in Vietnam’s efforts to meet HIV epidemic control targets and address the global COVID-19 pandemic. EpiC is also addressing trafficking in persons and global health security.

SCOPE OF WORK

The qualified individual, agency, or group of experts will perform the following tasks:   

-        Work with liquid oxygen equipment and piping vendor to ensure training for onsite engineers/technicians is comprehensive. Review and support the development of training outline on the use of Taylor Wharton cryogenic tanks (model: VTM-1500-250 and VTM-2900-250), and associated equipment including vaporizers (Nikkiso products model: MV 300, MV 500), regulators (Rego-USA), telemetry (CS Instruments GmbH & Co product model: DS400) and piping systems. The training will cover at least.

• Core components of each system
• Installation preparation and commissioning of the system (initial refilling, verification tests)
• Ongoing monitoring and maintenance of system
• Requirements for inspection
• Logbook use
• Reading and interpreting system gauges
• Issue identification and troubleshooting for liquid oxygen system and system components
• Warning signs of the system/system components
• Troubleshooting
• Checkup on system usage and performance and periodical reporting
• Summary of key safety and design regulations relevant to the system
• System extension potential and requirement.

-        Conduct oversight of the trainings for healthcare staff at 10 hospitals in six provinces across Vietnam (one training per site) facilitated by the system construction vendor:

• Eight trainings on Taylor Wharton tank VTM-1500-250 and system components
• Two trainings on Taylor Wharton tank VTM-2900-250 and system components

-        Co-create a pre-test and post-test with EpiC and manage the administration of the test at each training to evaluate efficiency of the training delivered. Review results after each training and ensure updates to training curriculum are made if needed.

-        Create a community of practice (seven months) on a Zalo group chat. The group will contain all engineers and maintain activities within the group for six months including: (1) posting weekly reminder of the delivered training curriculum, (2) respond to discussion and troubleshoot questions.

-        Work with EpiC to define and co-create up to three one-page job aides on LOX system operation.

Note: All trainees will have completed two online courses, one an introduction to medical oxygen and the second on safety and regulations. EpiC will provide information on topics covered and identified knowledge gaps to inform the training content.

DELIVERABLES

The Table below summarizes expected deliverables and timelines:

QUALIFICATIONS

• Relevant degree and at least 10 years of working experience in the field of medical equipment and construction, especially liquid oxygen systems.
• Experience in organizing trainings for healthcare staff in relevant fields of medical equipment and construction, especially liquid oxygen system.

INSTRUCTION TO BIDDERS 

FHI 360 is requesting quotations from qualified individuals, firms, or group of experts. Interested parties must submit the following documentation: 

• CV or firm profile including CVs of core staff;
• Quote for each deliverable in Vietnamese Dong (clearly stating inclusion/exclusion of travel expense for training);
• Listing of relevant experience with references from entities with similar scopes of work;
• Cover letter explaining relevant technical expertise;
• Statement of availability to meet the stated timeline;
• Business license (for firms).

Note: All prospective vendors must comply with the safeguarding policies of our organization. Any violations of the policies may result in immediate contract termination without liability for the organization.

Application: Application to this call should be submitted by email to [email protected] no later than 5PM October 31st, 2023 with subject line “COVID_LOX Technical Training”.

Only shortlisted applicants will be contacted.

FHI 360 Disclaimers? 

• FHI 360 may perform a background check on any selected vendor.
• FHI 360 may cancel the solicitation and not award.
• FHI 360 may reject any or all responses received.   
• Issuance of the solicitation does not constitute an award commitment by FHI 360.  
• FHI 360 reserves the right to disqualify any offer based on failure of the offeror to follow solicitation instructions.     
• FHI 360 will not compensate any offeror for responding to solicitation.        
• FHI 360 reserves the right to issue an award based on initial evaluation of offers without further discussion.               
• FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities.              
• FHI 360 has the right to issue amendments to the RFQ at any time.