Program Administrator

Program Administrator - Vietnam
Hanoi, Viet Nam

JOB DESCRIPTION

About the Program 

Investing in Women: Women In Inclusive Sustainable Economic Recovery (IW) is a multi-country Australian Government initiative in Southeast Asia that seeks to accelerate women’s economic empowerment through increased and equitable opportunities in the private sector, contributing to inclusive, sustainable economic recovery and growth in targeted countries.

IW’s new phase continues the ambitious agenda of advancing women’s economic empowerment championed by its predecessor program. It builds on the results, partnerships, learnings and credibility established under the first eight years of IW. IW’s new phase will extend and scale Australia’s contribution to supporting women in the region and advancing gender equality through continuing to influence an ecosystem of policymakers, business leaders, capital providers and women’s economic empowerment actors in Southeast Asia.

Positioning women at the centre of economic resilience and recovery and accelerating their economic empowerment is critical to achieving a wide range of objectives pertaining to sustainable development in Southeast Asia. As the region recovers from the COVID-19 pandemic, gender-sensitive economic recovery strategies will be critical to prevent further deterioration in women’s economic empowerment indicators seen during COVID-19. Focus on an inclusive recovery seeks to harness the productivity, skills, capacity, talent, innovation, and leadership that women offer, and realise the benefits of women’s economic empowerment for themselves, their families, and their communities.

IW will run for four years, from January 2023 to 2027, with an option to extend for a further six years. Initial countries of focus will be at least Indonesia, Philippines and Vietnam, with some activities engaging at a regional level.

IW has four mutually reinforcing outcomes for the new phase:

• Workplace Gender Equality - More business adopt and implement workplace gender equality organisational changes.
• Affordable Quality Childcare – Evidence created to build the case for the importance and value of childcare – to business, the economy and women’s economic empowerment
• Quality Jobs for Women – Private sector and government partners progress strategies and initiatives to increase quality jobs for women
•  Impactful Capital - A significant increase in gender lens investing (GLI) in target countries

About the Opportunity

The Program Administrator, Vietnam is responsible for the end-to-end coordination and administrative activities undertaken by the IW Vietnam country team.    

Specifically, the Program Administrator - Vietnam will: 

• Provide administrative support to the day-to-day operation of the Vietnam country team (such as petty cash management, office space coordination, monitoring and setting up meeting schedules)
• Provide administrative support to events organized by the Vietnam country team, both offline and online (travel, training, learning events, webinars, etc.)
• Provide administrative support to the reporting requirements of the Vietnam country team including supporting the formatting and presentation of documents, briefing notes and other relevant documents
• Assist in organizing meetings by monitoring and setting up meeting schedules in Outlook, prepare meeting minutes, and set up automatic reminders to follow up on action items
• Monitor Short Term Adviser (STA) consultancies for Investing in Women in Vietnam and coordinate with Policy Reform Lead on required actions including contracting
• Manage all record keeping Investing in Women in Vietnam ensuring documents and information are regularly maintained and updated
• Maintain an effective and efficient system for file storage and retrieval 
• Work in accordance with relevant program operations policies and procedures 
• Perform other relevant tasks as required by the supervisor.

Engagement duration: August 2023 to 30 June 2027

Employment type:  A citizen role, but open to others who have legal right to work in country under a local compensation package.

Location: Hanoi, Vietnam

Key Selection Criteria 

For your application to be considered by the Panel, interested applicants must submit a response to each of the following Key Selection Criteria (KSC):

Other Requirements

• Self-motivated with enthusiasm and initiative to identify and pursue innovation and opportunity
• Ability to work autonomously under limited direction to plan and resolve issues
• Ability to develop relationships and work collaboratively in a cross-cultural team environment.
• Proficient with Microsoft Office applications
• Should satisfactorily pass with an above average rating a written exercise in English (to be provided)

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single requirement for a position. At Abt Associates we are dedicated to building a diverse, inclusive and authentic workplace, so if you are excited about this role but your past experience doesn’t align perfectly with every role requirement, we encourage you to apply in any case. You may be just the right candidate for this or for other roles.

How to Apply

We are an equal opportunity employer and encourage applications from experienced and capable women.

Please submit your application online. Upload your cover letter, CV and response to the KSCs. Submit your CV and KSC response as a single document, and address how you meet the requirements of this role in your KSC statements.

Application close:  16 July 2023, Sunday 

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