Job title: Project Administration Officer
Type: Full Time
Duty Station: Hanoi with national travel as required
Duration of assignment: 1 year with possible extension
Direct supervisor: Project Manager
PROJECT BACKGROUND: The Intergenerational Deaf Education Outreach Project (IDEO) is implemented by World Concern Development Organization (WCDO) in cooperation with the Ministry of Education and Training (MOET) through four years (2011 – 2015) in four provinces of Hanoi, Thai Nguyen, Hue and Ho Chi Minh City. The Project is funded by the Japanese Social Development Fund, entrusted to the management of the World Bank.
Project Goal:
To assist young deaf children to integrate into mainstream society, by piloting an innovative joint family and institution-based delivery system comprising screening, family support, and preschool services.
Project Components:
1.Demonstrating joint family-institution pre-school education for deaf children and developing essential knowledge base
2.Developing professional human resources for pre-school deaf education
3.Building capacity and partnerships for the deaf communities and raising awareness for general public
4.Monitoring and evaluation
5.Project management
JOB SUMMARY: The Administration Officer provides administrative support to the operations of the IDEO project, carry out all administrative works and ensuring the smooth functioning of administrative systems under the project consistent with WB’s national execution mode and World Concern policies.
REPORTING RESPONSIBILITY
Report to Project Manager
DUTIES AND RESPONSIBILITIES
- Manage communication duties as telephone, faxes, emails, mails;
- Ensure the project filling system (soft and hard copies) is in order and updated;
- Assist in visa procedures for project international consultants/ staff/ visitors as needed.
- Provide logistical arrangements for project-related travel (transportation, accommodation etc.)
- Maintain an updated inventory of all supplies and equipment and prepares guidelines for the proper use and maintenance of office equipment and properties;
- Undertake necessary translation/interpretation tasks;
- Assist IDEO project activities and its team to facilitate the implementation of the project, including providing secretariat support to meetings, workshops and trainings, drafting correspondents etc.;
- Maintain the website activities, include writing and updating the news on to the website;
- Prepare annual and quarterly work plan of administration activities;
- Assist in other duties as required by the Project Manager.
QUALIFICATION AND EXPERIENCE
- Bachelors Degree, preference in public administration.
- Good command of both written and spoken English and at least 3 years of working experience as an administrative officer;
- Strong interpersonal and communication skills;
- Good organizational capacity;
- Good secretarial skills, knowledge in administrative procedures of the Government and other foreign organizations and at least 3 year experience related to project and administrative support activities; and
- Satisfactory skills on the use of office software packages such as MS Word, Excel and Power Point.
Estimated start: 1 Jun 2012. (Advance presence in May 2012 may be required).
Interested candidates are requested to send a letter of application and their CV with details of qualifications, experience and references via email to: [email protected] [1]
Only short-listed candidates will be contacted.
Deadline for applications: 15 May 2012