JOB DESCRIPTION
Position Title: Project Manager
Grade: Manager
Position Duration: 01 year with the possibility of extension based on performance and funding
Duty Station: Hanoi with frequent travel to project locations
Reports To: Senior Program Manager
Job Summary:
Samaritan’s Purse Vietnam’s projects are being implemented in Hanoi, Lai Chau, Lao Cai, Yen Bai, Quang Nam, and Tra Vinh, where the majority of people are from ethnic minority groups, often the most vulnerable or marginalized sections of the population. The current projects include health, education, relief, protection, water, sanitation, and hygiene projects in schools, and livelihood projects.
The Project Manager is responsible for the overall leadership, direction, and oversight for assigned projects. He/she must ensure that all project designs, implementations and approaches align with Samaritan’s Purse’s strategy, donor standards, and local laws and requirements. The position also undertake other tasks to support program, logistics, finance, and country management as needed.
Key Responsibilities:
- Project Management: work closely with leadership to oversee all project requirements in assigned location.
- Cycle: manage the entire project lifecycle from initiation, planning, implementation, monitoring/evaluation, and conclusion.
- Design: ensure high quality proposals, log frames, and budgets are prepared for ongoing and new projects for the region.
- Implementation: ensure project implementation within the defined scope, budget, and schedule. Address programmatic challenges. Adjust implementation strategies as necessary for successful program outputs.
- Strategic Planning: coordinate with leadership in the development and creation of community outreach and response plan and strategy. Ensure programming aligns with vision and strategic plan.
- Monitor and Evaluation: track program progress, update monitoring database and workbooks, record lessons learned, and ensure significant impact is achieved.
- Risk Management: conduct risk management planning, identification, analysis, response planning, and controlling throughout the project cycle.
- Training and Technical Content: Prepare and conduct trainings on livelihood development. Build up capacity of staff to prepare and conduct trainings. Review partner and independent contractors (ICs) trainings for accuracy and applicability of materials to community needs.
- Program Reporting: produce required reports and impact stories for leadership and donors.
- Financial Management: work closely with manager and finance team to manage project budget.
- Budget Management: plan, budget, manage, and control costs to ensure project completion within the approved project budget.
- Expense Management: review and approve all financial transactions to ensure accuracy of transactions, including cash advances, expense reports, purchase requests, payments, and quote analysis.
- Cash flow Management: produce funds request and spending forecasts.
- Financial Reporting: complete all financial reporting.
- Partner Financial Management: review and ensure partner financial reports for accuracy and compliance.
- Other Responsibilities:
- Supervisor Responsibilities: supervise project staff in accordance to the policy and practice of Samaritan’s Purse. Assess, manage, and report critical physical, emotional, or spiritual concerns of staff.
- Partner Relationship: develop and maintain strong relationships with existing and new partners including community leaders, government officials, local leaders, and other nongovernment organizations. Ensure the agency is accepted by the community, attend relevant meetings, coordinate to avoid program overlap and identify gaps, and support in overall relationships building.
- Work Environment: nurture a positive work environment and foster a commitment to SPIR values and ethics.
- Team Support: Samaritan’s Purse works as a team to carry out programming and additional responsibilities will be assigned to achieve the goals.
Education/Experience Needed:
- Bachelor’s Degree in agriculture, community development, social work or related degree.
- At least 05 year experience working with ethnic minorities and/or rural communities in Project Management.
- Strong willingness and passion to see help poor and disadvantaged in Vietnam.
- Experience with capacity building training.
- Formal project management certification or training preferred.
Skills Required:
- Fluency in English and Vietnamese-written and spoken. Excellent communication skills.
- Excellent planning, time management and organizational skills; high level of integrity.
- Humble team player; ability to be flexible and adapt, maturity
- Comfortable using Microsoft Word, Excel, PowerPoint, and email.
- Ability to travel frequently to remote villages in varying weather conditions.
Samaritan's Purse in Vietnam is a Christian nonprofit organization. Candidates having working experience in a similar kind of organization will be an advantage.
Please note that Applications will be treated in confidence and cannot be returned, only candidates invited to an interview will be contacted.
To respond to this opportunity, please send your Cover letter, Samaritan's Purse Application form [1] (as attached) to [email protected] [2] referencing “Generic Project Manager Opportunity” in the subject title. Application Deadline: February 15, 2023.