CAREER OPPORTUNITY:
Oxfam is a world-wide development organisation that mobilizes the strength and voice of people against poverty, inequality and injustice. Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally. We are a confederation of 20 Oxfam organisations working together in more than 90 countries. Oxfam works with partner organisations and alongside vulnerable women and men to end injustices.
Oxfam in Vietnam is working to seek transformative changes in policies, practices and beliefs in ways that will fundamentally improve the lives of poor and marginalised women and men, and ensure that all citizens have the same opportunity to enjoy their rights.
We are looking for an experienced and dynamic national candidate to fill the following position:
GENERAL ADMIN OFFICER
Reference number: 180503AO
The post is a fulltime, fixed-term, one-year contract with possible extension, based in Hanoi with frequent domestic travel in Vietnam.
Role: The General Admin Officer is responsible for providing secretarial, clerical, logistic and administrative support in order to ensure that administrative & logistic services are provided in an effective and efficient manner.
Report to: Head of Support Services
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
- Greeting visitors and directing them to the right person, being the first Oxfam member of staff visitors meet in the building;
- Organize and prepare facilities for meetings in Oxfam office. Manage meeting room reservation;
- Answering, screening phone calls;
- Receive, direct and relay telephone messages and fax messages. Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes;
- Provide information to callers. Answers questions about organization and provides callers with address, directions and other information;
- Send and receive mails;
- Ensures knowledge of staff movements and maintain telephone directory of all staff;
- Prepare letters and documents;
- Tidy and maintain the reception area;
- Maintain an adequate inventory of office supplies, stationery for office and meetings;
- Maintain office asset & inventory list;
- Respond to public inquiries;
- Provide secretarial support;
- Perform clerical duties in order to maintain Oxfam administration;
- Coordinate the repair and maintenance of office equipment;
- Assist Oxfam staff and visitors in applying visa and logistic arrangement (including hotel & transport);
- Arrange visa, work permit for expats as well as being a focal point for office license, workshop/meeting license from PACCOM and other government body;
- Manage petty cash in line with finance procedures;
- Perform other related duties as required.
TECHNICAL SKILLS, EXPERIENCE & KNOWLEDGE
- Completed an education in secretarial, administrative or economic direction;
- Proven secretarial, administrative and organizational work experience;
- Excellent oral and written command of English;
- A proactive attitude and you work systematically, you know to separate major and minor issues, are accurate
- Good interpersonal and communication skills and you are a team player
- A flexible, customer-focused attitude
- An outgoing personality
- The ability to stay calm under pressure
- Good organizational skills
- A good memory for faces - regulars like to be remembered
- Efficient and well organized
- Self-motivated and able to use initiative
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software applications
Gross Annual Salary Range: VND 179,855,357 – VND 287,768,572
The closing date for application: 13th June 2018
How to Apply: Interested candidates can send your application including motivation letter and curriculum vitae and mentioning reference number 180503AO to [email protected] [1].
We regret that only short-listed applicants will be contacted.
Oxfam is an equal opportunity employer.