The Opportunity - DRR and Emergency Response Program Manager [1]
This position is responsible to provide overall leadership in development, management and technical support of the DRR and emergency response program including representation in humanitarian sector. To serve as member of ESMT, representing DRR and ER theme, providing support to SMT in management decision making.
Key Responsibilities
Program Development
- Closely monitor any emergency situation in Vietnam as it unfolds. In coordination with Director of Program Implementation (DPI), Area Manager and SCI RO Operations team determine SCiV decision to respond, then eventually facilitate the planning process for the emergency response according to the emergency categorization
- With support from DPI, build SCiV CO emergency response capacity by working with HR to establish roster of staff that can be recruited immediately in case of severe disaster, working with logistics team to maintain pre-positioned stocks in Hanoi and Da Nang warehouses and maintain the preferred list of suppliers for NFRIs
- Keep abreast of the recent development in DRR in Vietnam and SC global priorities in DRR & ER. Take the lead in developing SCiV strategic direction in DRR & ER by reviewing the CSP, by developing the thematic strategy and by introducing innovations in coordination with Director of PDQA, Area Managers and staff involved in the program.
- In coordination with Awards Manager explore and maintain relationships with SC members with interest in DRR and work closely with Technical Assistance (TA) team from SC members and SCI for program development
- Take lead in developing project proposals, with supports and coordination from Award Manager and Director of PDQA, in coordination with Area Manager(s) and other Project Managers involved in education projects and with Finance team to develop project budget
- Provide support to Award Manager in DRR & ER portfolio fund raising, in coordination SC members designated staff and TAs.
- Take the lead in developing SCiV strategic direction in DRR & ER sector by reviewing the CSP, by developing the thematic strategy and by introducing innovations in coordination with Director of PDQA, Area Manager(s) and staff involved in DRR and ER program
- In coordination with Director of PDQA and Director of Program Implementation, ensure integration of DRR and ER in other relevant programs/projects
- Strengthen positive and productive relationships with relevant government, CSOs and donor partners and beneficiaries in the implementation of DRR & ER interventions and ensure their recommendations are considered in DRR and ER program development.
- Work closely with MEAL Manager to capture DRR and ER project impact and lessons, feedback from beneficiaries and ensure these are integrated in DRR and ER program development
Project Management and Technical Support
- Serve as country office focal person for DRR and emergency response
- Directly oversee or in coordination with Area Manager(s) the implementation of DRR & ER projects. Be responsible in ensuring quality in the delivery of project activities ensure MEAL system is in place within the projects(s). Identify any emerging issues affecting project implementation and determine solutions in consultations with DPI and Area Manager(s).
- Facilitate the preparation of annual Detailed Implementation Plan (DIP), Budget Phasing, Procurement Plan and ensure they are match to each other. Regularly review or facilitate the review and of these plans and make necessary adjustments if needed.
- Provide direct technical support to project staff and implementing partners in the implementation of planned project activities and facilitate the delivery of technical assistance from SC member TA during project implementation
- In coordination with Awards Manager, monitor the project reporting requirements and facilitate the preparation of project report. Be responsible in ensuring that the report is of high quality and technically reviewed by Director of PDQA before submission to SC member supporting the project.
- Be responsible for the DRR & ER theme in the Country Annual Plan, Country Strategic Plan and Country Annual Report with the support of Area Manager(s)
- Facilitate the application and documentation of Quality Benchmark using in improving the quality of education program implementation.
- Work with Project Managers to ensure the achievement of operational and program quality KPIs.
Staff Management
- Line manage the staff on designated projects and any appointed Project Manager(s) of projects under DRR & ER program, making sure that each staff has clear understanding of their roles and responsibilities and there is synergy among members of the team.
- In coordination with Area Manager(s) identify DRR & ER program core staff and ensure the continuity of their services to guaranty program quality delivery.
- Work together with line managed staff to identify clear performance objectives and capacity building plan. Support and motivate staff to achieve their performance objectives and with support from HR team undertake the periodic performance review
- When needed, provide direct coaching or mentoring to project staff in the implementation of project activities and facilitate their technical capacity building.
Financial Management
- Act as Budget Holder for the designated projects. Provide support to Finance team in preparing budget phasing and monthly forecast according to approved annual budget for both SC managed budget and sub-grants in coordination with Area Manager(s), program staff and implementing partners
- Overall manage the education program budget to ensure the disbursement as planned and in accordance with donors’ and SCI policies and procedures. Work closely with Education Project Managers to plan, phase and monitor the budget to improve the financial management and operational KPIs
- Support DRR & ER Project Managers in identifying any issues related to projects’ budget and determining solutions in coordination with FSSD, DPI and Area Managers.
- During project proposal development, work closely with Award Manager to ensure that SC internal approval process are followed and grant management requirements (e.g. kick-off meeting, donor requirements ) are complied during project implementation
- Ensure that SCI finance and procurement policies and procedures are strictly followed by project staff and implementing partners. Report to FSSD any suspected violation of SCI finance and procurement policies and procedure for proper investigation.
- Facilitate the delivery of direct finance and procurement management support to implementing partners by the finance and procurement team by integrating finance and procurement orientation during kick-off meeting with partners, organizing a regular finance visit and if needed organizing a finance and procurement training to partners during project implementation.
- Supervise and support Project Managers under the CRG Program on budget and financial management.
Advocacy and Communications
- Collaborating closely with PDQA Director in defining, delivering, and measuring effects of advocacy and communications strategy for DRR and ER program
- Collaborate with other thematic leads to ensure that thematic advocacy objectives are included into DRR and ER program work as appropriate
- Collaborate with Communications team in production of communication materials related to DRR and ER program
Representation, Partnership and Networking
- Represent SCiV in relevant DRR & ER forum or theme groups both locally and internationally and within SCI. With support from Communication Officer, increase and maintain the visibility of SC Vietnam in humanitarian sector.
- Establish and maintain network with INGOs, CSOs and donors working on DRR or humanitarian theme to establish synergy and alliance for any advocacy initiative
- Establish coordination and maintain strong relationship with relevant national level government agencies to ensure that SC’s DRR and ER program is in line with government priorities and fully supported by government
- Establish and maintain strong relationship with local implementing partners such as government agencies and CSOs for successful project implementation and ensure that government laws, policies and procedures are complied during project implementation (e.g. MoU, project approval from local authority).
QUALIFICATIONS
- Relevant Master’s Degree
- Good at project management and project implementation with partners
- Good at partnership
- Good at staff management and leading the team for common objectives
- Good at child – centered programming
- Good at finance management
- Good at risk management
EXPERIENCE AND SKILLS
Essential
- Minimum of 5 years experience working with an INGO environment, including experience directing and implementing programs;
- Demonstrated experience in DRR and ER thematic areas and demonstrated experience in capacity building, technical support, advising and documentation of DRR and ER related program;
- Excellent communication skills both verbally and in written form in English and Vietnamese
- Excellent people management and interpersonal skills, with a demonstrated ability to respond effectively to challenges, and work effectively in a cross culture environment.
- Good understanding of challenges facing vulnerable children and communities in Vietnam;
- Commitment to humanitarian principles/accountability frameworks, especially for work with vulnerable populations;
- Ability to work effectively with people of diverse backgrounds, to motivate and insire team work;
- Ability to analyze information, evaluate options and to think strategically;
- Commitment to and understanding of SCI aims, values and principles including rights-based approaches.
Desirable
- Flexibility and a sense of humour – ability to work, live and thrive in challenging circumstances;
- Have a very high level of personal and professional integrity and trustworthiness;
- Be both self-confident and humble;
- Experience of working with local government and partners;
- Experience of working in an emergency setting and/or commitment to build that capacity;
- Thrive in a fast-paced and fun environment.
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=200002T3&tz=GMT%2B07%3A00&tzname=Asia%2FBangkok [2]
Closing Date for Application: 16th June, 2020
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.