1. Introduction:
SODI (Solidarity Service International) is a German non-profit organization working on Humanitarian UXO clearance and integrated development projects in Quang Tri and Thua Thien Hue provinces - Vietnam since 1998. The program is seeking an experienced and professional service provider to develop a finance management system for SODI Vietnam.
2. Requirements for the service package of “SODI finance management System”:
2.1 Objectives
a. It aims to set up a new finance management system for SODI Vietnam which complies with both German and Vietnamese finance regulations; and also needs to be linked with the SODI Quality Management System – ISO 9001:2008; SODI Vietnam will provide the service provider with the German finance regulations.
b. The finance management system helps SODI Vietnam:
Facilitate the effectiveness and efficiency of its operations by enabling it to respond appropriately to operational, financial compliance and other risks that hinder the achievement of SODI Vietnam’s objectives;
Help ensure the quality of internal and external financial reporting. This requires the maintenance of proper records and processes that generate a flow of timely, relevant and reliable information from within and outside the organization;
Help ensure compliance with the applicable laws and regulations and internal procedures;
Safeguard SODI Vietnam’s assets from inappropriate use or from loss and fraud.
c. Key users:
SODI Vietnam Program;
SODI Key donor – German Foreign Office
2.2 Language: Vietnamese and English.
3. Service scope:
- Conduct a survey of the present system.
- Provide training for finance and admin staff for SODI staff in Vietnam on the new system;
- Support SODI Vietnam to set up the finance management System in place;
- Support SODI Vietnam to complete all necessary procedures for the external assessment;
4. Location:
The service is conducted in SODI offices in Thua Thien Hue and Quang Tri provinces.
5. Requirements:
Professional firms with at least 5 years’ experience on financial consultancy;
Experience working with foreign clients (International Non-Governmental Organizations is preferred);
6. Timeline:
The first product (survey of present system) should be conducted within one (1) week from the date of signing contract. The final product should be delivered within two (2) months from the date of signing contract.
Interested consultancy companies / service providers are invited to send their expression of interest, profile with relevant experiences, together with a work plan, contents of consultancy service and price quotation in English by 5pm, Thursday, 8th November 2012 to: Mr. Rickard Hartman – SODI Program Manager at [email protected] [1]