Resource Coordination Assistant (Administrative Support)

U.S. EMBASSY HANOI

VACANCY ANNOUNCEMENT HANOI-2023-29

OPEN TO:                                All Interested Candidates

POSITION:                              Resource Coordination Assistant (Administrative Support)      

OPEN PERIOD:                        May 08 – May 22, 2023

WORK HOURS:                        Full-time, 40 hours/week, Monday to Friday

STARTING BASIC SALARY:     US $13,827.00/year, grade FSN-7

ALLOWANCEAND BENEFITS: Please visit the following link: https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=dfrotkr3pt0&returnToSearch=true&jnum=47530&orgId=114 to see the details in the section “Agency Benefits”

BASIC FUNCTIONS OF THE POSITION

Incumbent of this position will work under the direct supervision of the Resource Coordination Specialist or Public Affairs Officer (PAO) designee and has no supervisory responsibilities.  The incumbent will be the Public Diplomacy (PD) Locally Employed Staff responsible for managing all administrative aspects of the PD Section of Embassy Hanoi.  The incumbent will oversee PD section time & attendance, staff travel, representation, vouchers, and other administrative tasks; manage program calendars.  The incumbent will support PD Section staff in logistical and administrative aspects of programs, exchanges, content production, and other PD activities.  The incumbent will also collaborate with the Resource Coordination Specialist and Strategic Public Engagement Specialist to track and collaborate on PD budgets and expenditures.  The incumbent will serve as the primary point of contact for the PD Section, ensuring that visitors receive accurate and timely information with the highest levels of customer service.

QUALIFICATION REQUIREMENTS

Education:     Associate’s degree in Business Administration, Financial Management, Organizational Management, Accounting, Public Administration, or local equivalent is required.

Experience:    At least three years of progressively responsible experience in administrative services, procurement, customer service, or events management is required.

Languages:  

Good working knowledge in Speaking/Reading/Writing English is required. (This will be tested.)

Fluent in Speaking/Reading/Writing Vietnamese is required.

HOW TO APPLY

Applicants should click the link HANOI-2023-29 (https://erajobs.state.gov/dos-era/vacancy/viewVacancyDetail.hms?_ref=dfr...) to submit their applications through Electronic Recruitment Application (ERA) by May 22, 2023 to be considered.  Position description and guidance on how to apply are available on the Embassy’s website. https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

POINT OF CONTACT: Human Resources Office

Telephone: 84-24-3850-5000 ext. 5127/5136

Email:  [email protected]