Project Officer

VACANCY

JOB TITLE: Project Officer

POSITION SUMMARY:

Location:                      Ha Noi
Employment Type:         Fulltime (100% FTE)
Duration:                      01 year (extension to be based on performance and availability of funds)
Travel requirements:       Frequent travel to districts within Ha Noi

BACKGROUND:

FIT VN is a registered non-profit organization working in the field of tuberculosis (TB) prevention and care, service delivery, research, technical assistance and advocacy. FIT is a young, dynamic and growing organization. FIT now has office-based staff working across five cities in Viet Nam. We work in close collaboration with Provincial and National TB Programs and other in-country partners to implement projects funded by the European Union’s Horizon 2020 program, the Stop TB Partnership’s TB REACH initiative, Centers for Disease Control and Prevention, UNITAID and Johnson & Johnson. We have also had multiple active research partnerships, including with the Liverpool School of Tropical Medicine in the UK, the Karolinska Institutet in Sweden, the KNCV Tuberculosis Foundation in the Netherlands, and Ceres Nanosciences and SureAdhere Mobile Technology in the United States. FIT staff have supported the implementation of other TB programs in South and Southeast Asia and represented Viet Nam at multiple regional and international forums on TB technical assistance. Finally, FIT was chosen to represent civil society organizations from Viet Nam at regional events and at multiple events in the lead up to and during the United Nations High Level Meeting on TB in New York City.

In collaboration with the National TB Control Program (NTP), FIT is helping to build a comprehensive Search-Treat-Prevent TB program across five cities in Viet Nam (Ha Noi, Ho Chi Minh City, Hai Phong, Hoi An, Can Tho) and several island and remote communities. In the short term, we are aiming to 1) increase TB detection and treatment in key populations, such as household contacts, children, and people visiting private healthcare providers; 2) provide social support and adherence monitoring options to improve TB treatment outcomes; and 3) scale up TB infection screening and treatment services. We hope these efforts will lead to declines in Viet Nam’s TB burden over the medium and long term.

Our organization is growing quickly, and we are searching for a highly qualified, independent, experienced and motivated Project Officer to support our project activities. For additional information please refer to our website: www.tbhelp.org

JOB RESPONSIBILITIES:

Reporting requirements:

• Stay abreast of project activities and progress by attending project-specific meetings, reading meeting minutes and staying in communication with the program teams.
• Maintain detailed notes of project activities.
• Draft summaries of activities and quarterly implementation performance assessments for donor reports.
• Receive feedback on drafts and update.
• Meet all quarterly reporting deadlines.
• Prepare ad hoc reports based on the requests of directors and/or donors.

Research-related tasks:

• Conduct literature reviews.
• Assist with development of protocols, questionnaires, data collection tools, process indicators, standard operating procedures (SOPs), and other documents for upcoming research studies.
• Take note of in-depth interviews and focus group discussions.
• Transcribe interviews and discussions.
• Code qualitative interview transcripts using Dedoose or Microsoft Word.
• Index codes and produce concepts and themes from qualitative interviews.
• Assist with the development of presentations about study implementation.
• Analyze de-identified qualitative program data.
• Participate in summarizing research outputs and implementation experience for publication.
• Assist with drafting publications related to various studies and projects.
• Ensure that research documents and products are accurately maintained and secured.

Admin responsibilities:

• Arrange logistics for meetings, workshops including venue, transportation, accommodation, and perdiems for workshop/meeting participants.
• Arrange logistics for research activities including arranging schedules of interviews with stakeholders.
• Prepare and provide administrative and financial documents required by the project.
• Ensure that project administrative and financial documents are accurately updated and maintained.

Other responsibilities:

• Proofread documents for English language and internal consistency.
• Copy and edit project documents.
• Translate documents from Vietnamese to English.
• Other activities requested by management.

JOB REQUIREMENTS:

• Bachelor’s degree required
• Fluent in Vietnamese and English
• Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel
• Flexibility across a range of field- and office-related tasks
• Good attitude, self-motivated, and ability to work well individually as well as in teams
• Highly motivated, willing to learn, service-oriented, attention to detail and able to work under high pressure and within a limited time frame
• Personal Qualities:
  
  • Highly proactive approach to work
  • Tactful and discreet
  • Friendly and adaptable when interacting with people
  • Confident

APPLICATIONS SHOULD INCLUDE:

• A cover letter
• A detailed Curriculum Vitae
• At least two employment references (Name, Phone Number, Email Address)

SUBMIT AN APPLICATION:

• By e-mail to [email protected]
• Subject: “Application for Project Officer in HN”
• No later than 15 April 2023

Compensation and the final position grade will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be contacted and interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.

FIT is an equal opportunity employer.