Project Assistant

VACANCY ANNOUNCEMENT

Position: Project Assistant
Duration of contract: 12 months with possible extension
Salary: Competitive
Duty station: Hanoi, Vietnam
Opening date: 30 October 2018
Closing date: 18 November 2018

General

KNCV Tuberculosis Foundation is an international non-profit organization dedicated to the fight against tuberculosis (TB), still the second most deadly infectious disease in the world.

KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and sustainable tuberculosis control strategies in a national and international context. We are an organization of passionate TB professionals, including doctors, researchers, training experts, nurses and epidemiologists. We aim to stop the spread of the worldwide epidemic of TB and to prevent the further spread of drug-resistant TB.

Over the past century we have built up a wealth of knowledge and expertise, initially by successfully controlling TB in the Netherlands. Since the 1970s, we have also shared our knowledge and expertise with the rest of the world. We operate from a central office in The Hague in the Netherlands, a regional office in Central Asia and country offices worldwide. KNCV raises funds from private, institutional, corporate, and government donors.

In Vietnam, KNCV Tuberculosis Foundation promotes effective, efficient and sustainable tuberculosis control in Vietnam by supporting and building capacity of health system, including national programs and active participation in national and international policy development.

Purpose of the position:

The position is aimed at supporting the Project Officers, Technical Officers and Country Representative Officer (CRO) in coordinating and managing the implementation cycle of the KNCV- supported projects in Vietnam.

Position in the organization:

The Project Assistant Officer is a member of the technical group in the Country Office and reports to the Country Representative Officer.

Main duties:

The Project Assistant is expected to assist Project Officers/CRO to perform the following tasks:

• Assist programmatic management of the KNCV-supported projects in Vietnam: coordinate, monitor, and supervise project activities for TB control activities in project sites;
• Propose and assist develop the project’s annual work plans and budgets;
• Be responsible for making and aggregating reports on project’s activities: quarterly management reports; progress reports; and other reports as per request by donors and KNCV-HQ. This includes the collection, report, analysis and management of information/data to develop progress reports on project activities in the agreed formats;
• Assist in monitor and evaluate progress towards annual work plans, expected outputs, including selecting and monitoring progress in meeting indicators.
• Assist in the preparation of work plans/selection of indicators and annual implementation plans.
• Coordinate the preparation of all quarterly progress reports, annual project report, inception report, and ad-hoc technical reports in line with the required formats.
• Collect data for Annual M&E plan of KNCV-supported projects and use those data to improve project performance
• Contribute to develop and apply tools for project M&E. Provide inputs to program monitoring and evaluation systems;
• Manage and carry out all day-to-day project financial and administrative works related with activities including budgeting, filing, travel plans and procedures;
• Communicate with project implementing partners regarding project planning, implementation, monitoring, and other issues. Review and comment on project partners’ plans and reports;
• Conduct monitoring activities to local implementing partners to ensure that the activities are timely implemented in accordance with the work plans, the quality of the activity implementation and the project objectives met;
• Prepare sub-contracts, follow up subcontracts, collect reports, financial documents and draft due reports for project activities. Prepare draft TOR for consultants when necessary;
• Represent KNCV with government and non-government organizations, donors and relevant agencies when being authorized by CRO;
• Provide inputs for the documentation of experiences and lessons-learnt from programme implementation;
• Coordinate collaboration between partners to implement project activities;
• Perform other duties as requested by the CRO.

Qualifications:

Knowledge and skills

Required:

• University level degree in the field of Public Health, Medicine or Health Sciences
• Demonstrated knowledge and understanding of Vietnam’s health system, especially the public health sector to the successful performance of the duties assigned. Practical knowledge of health service, health sector reform and the international/national/local health response;
• Knowledge of and experience in health programs/projects coordination, management and administration;

Desirable:

• Experience in the development of project monitoring and evaluation;
• Experience in working for or with health care facilities or equivalent organizations;
• Experience in financial management with local partners preferred;

Specific skills required

• Good communication skills;
• Ability to multi-task;
• Being innovative and creative;
• Strong analytic capacity;
• Being able to deal with resistance;
• Self-initiating;
• Computer skilled;
• Networking, negotiation and coordination;
• Good verbal and written skills in both Vietnamese and English
• Being sensitive to cultural differences and understanding the socio-economic, political and ethical issues surrounding TB control;
• Ability to work-proactively;
• Team worker;
• Ability to develop and maintain efficient working relationships among staff within KNCV country offices as well as external partners;
• Supervisory experience and skills;
• Strong interpersonal skills with the ability to develop effective working relationships with international, national, provincial, and local partners;
• Ability to support logistical arrangements, including coordination of meetings and trainings and workshops when needed, as well as ability to compile information/data and write routine and project progress reports.

Additional characteristics

• Tasks are performed independently within a set policy framework of responsibilities and assignments;
• Frequent travel in-country.

Responsibilities, competences and risk factors

Material risk due to the responsibility for project management issues. External factors enhancing workload may lead to stress.

Application:

Applicants are requested to submit a cover letter and curriculum vitae with names and contacts of the last three professional references to the E-mail address: [email protected] under subject ‘Project Assistant’.

Only short listed applicants will be contacted for interviews. If you do not hear from us within 4 weeks from the closing date, your application was not successful.

We invite you to learn more about KNCV Tuberculosis Foundation and Challenge TB project by accessing our websites www.kncvtbc.org and www.challengetb.org