Programme Support Officer

CAREER OPPORTUNITY:

Oxfam is an international confederation of 17 organizations working together in 94 countries and with partners and allies around the world to find lasting solutions to poverty and injustice. In Vietnam, Oxfam is recognized as one of the leading international NGOs, especially in rural development, disaster risk reduction and humanitarian response, civil society development, ethnic minorities, and women’s empowerment.
We are looking for an experienced and dynamic Vietnamese citizen to fill the following position:
Programme Support Officer - Coalitions Programme (Oxfam - Level E2)
Reference number: INT6014
The post is offered three-year-contract, up to March 2016, based in Hanoi
The Role: To support implementation of coalition issue-based projects and cross-learning activities, as well as organising events, travel and logistics for the Coalitions Programme, in a timely, effective and efficient manner

KEY RESPONSIBILITIES:

- Programme implementation
- Coordinate with coalition members to implement, monitor, and document activities of approved Issue-Based Projects;
- Work with coalition coordinators and members in development of annual plans and new Issue-Based Project proposals;
- Attend and document coalition events, including training, public workshops, and internal planning and management sessions, either alone\ or with other Programme staff;
- Act as a research assistant for programme-related monitoring, evaluation and research activities;
- Act as focal point to communicate with national consultants, prepare consultancy contracts and negotiation;
- Contribute to regular narrative donor reports;

Administration and logistics

- Arrange travel, accommodation, visas and other logistics as needed for staff, consultants and visitors to the Programme;
- Organise cross-learning events and activities among coalitions, includi28 February 2013ng occasional regional or international visits. Contact service providers and resource persons for logistical arrangements;
- Maintain contacts with Government bodies and contracts with external suppliers such as newspapers, tickets, stationery, hotels, etc. - - - -Prepare payment orders as needed;
- Assist Programme Finance Officer in partner financial monitoring visits and drafting of financial reports;
- Maintain programme files, contact lists and monitoring data;
- Maintain smooth operation of the programme office, including procurement and maintenance of supplies and equipment according to Oxfam policies and procedures;
- Translation of documents from English to Vietnamese, and occasional interpretation for international consultants and visitors;
- Perform other related duties as required.

SKILLS AND COMPETENCE: (E) Essential & (D) Desirable

- A bachelor’s degree in social sciences, humanities, business or economics (E);
- At least three years administrative and/or programme-related work experience (E);
- Prior engagement with Vietnamese or international civil society groups and familiarity with participatory processes (D);
- Excellent oral and written command of English (E);
- A proactive attitude and you work systematically, you know to separate major and minor issues, are accurate (E)
- Good interpersonal and communication skills and you are a team player (E)
- The ability to stay calm under pressure (D)
- Efficient and well organized (E)
- Self-motivated and able to use initiative (E)
- Knowledge of administrative and clerical procedures (E)
- Knowledge of computers and relevant software applications (E)
Gross Annual Salary Range: US $11,000 - $ 15,255 plus medical coverage of US $ 3,200 per annum for staff and family members, 23 leave days and social insurance.
The closing date for application: 5.00 PM, 28 February 2013

How to Apply:

Interested candidates can apply online, please visit: http://www.oxfam.org.uk/jobs (page Working at Oxfam - Current Vacancies, quote reference: INT6014 Oxfam’s CV template is under article “MORE INFO”) or send a cover letter, CV, and copies of relevant degrees to:
Oxfam Great Britain, Floor 5, 22 Le Dai Hanh, Hanoi
Email: [email protected].